Summary of Construction changes
Last updated: 2024-10-10
Refer to this page to see a list of the changes made to the Construction documentation used to administer a construction contract.
In addition, here are links to
Pantry Statewide Spreadsheet Changes
Change / Update |
Description |
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Daily Work Reports (DWRs) | Copying an existing DWR | In AWP 5.02, the copy DWR process has been enhanced to allow the user to select what data to copy. |
Pantry | Region specific | North Central Region | Region documents | Removed the FinalConstructionChecklist.pdf document. |
Change / Update |
Description |
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Pantry | Statewide Forms |
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Change / Update |
Description |
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Pantry | Region specific | Southeast Region | Replaced the DQI Review Project Close Agenda.docs with a new version. |
Statewide Pantry Forms | QMP Form Templates |
Added AncillaryPrePlacementDepth.docs for ancillary pre-placement depth checks (sidewalk & driveways). Removed HMAMixDensitySum.docx. Replaced with:
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Daily Work Reports | The hyperlink to access individual DWRs has been changed from the Seq field to the DWR Date field. This change has been documented on the Daily Work Reports (DWRs) page, the Daily Work Report (DWR) approval process page, and the Attachments page. |
Project Engineer, Project Manager, Supervisor and Chief dashboards | A majority of staff asked that we remove global quicklinks from the Payment Estimate, DWR and Daily Diary components. To accommodate this, we removed the Construction component from the dashboard. Staff who previously used the dashboard Construction component to access their contract's DWRs, Diaries, Change Orders and Payment Estimates will need to use the Contract Administration hyperlink instead. |
Payment estimates | Item Adjustments |
On a payment estimate, there are two types of item adjustments that can be created by the Project Engineer - User-Generated Quantity Based Item Adjustments or User-Generated Dollar Based Item Adjustments. In addition, the system may generate System-Generated Item Adjustments for contract stockpiles for items on the payment estimate. |
Pantry | Region specific | Northeast Region | Materials | Replaced the NE Region Digital Material Archive Document. This guidance was updated for the single pdf archive in folders. |
Change / Update |
Description |
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Pantry | Statewide Spreadsheets |
Replaced hma-pwl-production-v3.1.4.xlsm and hma-pwl-production-v3.1.5.xlsm with hma-pwl-production-v3.1.6.xlsm. See "Changelog for hma-pwl-production-v3.1.6.docx" for details. |
Spec Book 25 |
The current Spec Book ‘03” version was created in 2003 when we revised the item numbering format. Every year when the new Standard Specification is released, Spec Book ‘03’ was updated with the bid item changes for the std spec and STSP updates. With the pending implementation of AWP Materials, it was determined that now would be a good time to create a new Spec Book ‘25’ to align with the publication of the 2025 std spec. This will allow us to associate all of the material testing requirements to all of the standard bid items and not impact the ‘03’ version. Proposals with an 2024 August 1st or later PS&E submittal are affected by this Spec Book change. This will impact contracts awarded in the November 2024 letting and beyond. This will have minimal impact on construction contract administration of contracts. When creating change orders, the system will automatically select items from Spec Book 25. NOTE: Spec Book 03 will still be valid for all previously let contracts. The change will be transparent to Contractors for what they view in AWP Construction or see on reports. |
Change / Update |
Description |
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Pantry | Region specific | Southeast Region | Southeast Materials |
A complete revamp of the Southeast Region | Southeast Materials has taken place. All the existing files and the QMP subfolder were deleted and replaced with 15 new files. NOTE: Five new files added on 6/24/2024. |
Pantry | Region specific | Northeast Region | Materials |
Replaced the following region specific materials forms with these updated versions: ConcBrdgDeckPrePourAgenda.docm ConcBrdgSubStrucPrePourAgenda.docm ConcPvmtPrePourAgenda.docm |
Pantry | Statewide Forms |
An updated version of the Curb Ramp Compliance Form has been posted. |
Change / Update |
Description |
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e-Ticketing | Posted the May 14, 2024 HaulHub Agency Portal training session. |
Contract Setup | Subcontractors | Updated guidance for which Work Classification to select from the drop-down list for a subcontractor. |
Pantry | Statewide Spreadsheets |
Replaced hma-pwl-production-v3.1.2.xlsm with hma-pwl-production-v3.1.3.xlsm. See "Changelog for hma-pwl-production-v3.1.32.docx" for details |
Pantry | Region specific | Southeast Region | Pre-Construction | Updated the Precon-Trans401NotReq.docx and the Precon-Trans401Req.docx Pre-Con letters. |
New spreadsheet - BasePatch CY.xlsx Renamed spreadsheet - BasePatch SY.xlsx |
This sheet is a new base patch by the cubic yard. The existing sheet, BasePatch SY.xlsx is by the square yard. |
Processing fully executed change orders | Updated the required processes to complete after a change order is approved by all parties. |
Pantry | Statewide Spreadsheets |
Replaced hma-pwl-production-v3.1.1xlsm with hma-pwl-production-v3.1.2.xlsm. See "Changelog for hma-pwl-production-v3.1.2.docx" for details |
Inspector role dashboard | The Inspector role dashboard has been updated to simulate the Project Engineer dashboard. With staff moving between these two roles on contracts, the dashboard differences were confusing. We moved the list of contracts the Inspector is assigned to the top of the dashboard with Inspector specific components appearing to the lower left side. |
Pantry | Statewide Forms | QMP Form Templates |
List of all QMP Form Template updates completed to date:
New forms: CIRSum.docx for Cold In-Place Recycling Summary (155 report). ConcBarrSum.docx for QMP Concrete Barrier Testing Summary (155 report). HMAPWLSum.docx for PWL HMA Mix and Density Testing Summary (155 report). HMAQMPSum.docx for QMP HMA Mix and Density Testing Summary (155 report). MillRelay_PulbRelayCmpctSum.docx for QMP Mill and Relay Compaction and Pulverize and Relay Compaction Summary (155 report). SubgradeSum.docx for QMP Subgrade Summary (155 report). |
Pantry | Region specific | North Central Region | Asphalt Paving Inspection | Added the Daily Yield Check Example document to the Asphalt Paving Inspection section. |
Pantry | Region specific | Northeast Region | Materials | NC-NP forms and QMP templates have been removed from region specific, and can now be found under the Statewide forms->QMP form templates |
Pantry | Statewide Forms | DT Forms
OR Pantry | Statewide manuals and guides |
Updated version of DT2075 Final Construction Project Record Checklist has been posted. |
Pantry | Statewide Forms | S-Z forms | The WeeklyProgressMeetingAgenda.docx (Weekly Progress Meeting Agenda) was updated to include Buy America certifications under the Materials section |
Pantry | Region specific | Northeast Region | Region Documents |
The Northeast region posted the following updates: 2024 NER Field Office Postings.pdf 2024 NER Supplemental Construction Administration Guide.pdf PreconConferenceAgenda.docx - Preconstruction Conference Agenda PreconConferenceInvitation.docx - Preconstruction Conference Invitation |
Change / Update |
Description |
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Subcontractors | Assigning items to subcontractors | If the "Prime unit price on the subcontract item exceeds the unit price on the parent item by '#.#####'." warning message appears, ignore it and continue entering subcontractors. There is an agreement between the prime and the subcontractor for the sublet unit price price listed on the Request to Sublet. Project staff should not be concerned about what the prime has agreed to pay their sub. Always list the amount from Request to Sublet form. |
Change orders and Change order approval process | Revisions to the change order signatory thresholds have been made in AASHTOWare Project, documented on the AWPKB Change orders and Change order approval process pages and noted in the Construction and Materials Manual in Section 242 - Change Order Types, Approval Levels, and Order of Approval table |
Pantry | Region specific | Northeast Region | Materials | Posted a new version of the Northeast Region Digital Material Archive Guidance document. |
Pantry | Region specific | North Central Region | Region documents | Posted a new version of the PreConInviteForm.pdf |
Pantry | Region specific | Southeast Region | Pre-Construction | Updated the Precon-Trans401NotReq.docx and the Precon-Trans401Req.docx Pre-Con letters. |
Updated Tips for Materials Information Tracking (MIT) for the upcoming field season. | |
Separated the change order rejection and refusal to approve a change order process. | |
Missing construction subcontractors |
This process was formerly completed in the Civil Rights Compliance System (CRCS). When searching for a consultant firm or construction subcontractor, if they do not appear in AWP Construction, have them log into the WisDOT Vendor Registration System (VRS) using their WAMS ID. They need to complete the following steps:
Contact an AASHTOWare Project System Administrator at the AWP Support mailbox for assistance. |
Pantry | Region specific | Northeast Region | Materials | STD SPV E-Guides |
The Northeast Region posted the following new STD SPV E-Guides:
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Pantry | Region specific | North Central Region | Region documents | QMP |
The North Central Region posted the following updated QMP documents:
A new subsection was created for Asphalt Paving Inspection:
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Pantry | Statewide Forms | S-Z forms |
New utility forms: Utility Relocation Claim Assessment Notice, Utility Relocation Claim Documentation Checklist, and Utility Relocation Claim Notice of Receipt of Claim |
Pantry | Statewide Forms | QMP Form Templates |
The following form updates were made:
New forms: CIRSum.docx for Cold In-Place REcylcing Summary (155 report). ConcBarrSum.docx for QMP Concrete Barrier Testing Summary (155 report). HMAPWLSum.docx for PWL HMA Mix and Density Testing Summary (155 report). HMAQMPSum.docx for QMP HMA Mix and Density Testing Summary (155 report). MillRelay_PulbRelayCmpctSum.docx for QMP Mill and Relay Compaction and Pulverize and Relay Compaction Summary (155 report). SubgradeSum.docx for QMP Subgrade Summary (155 report).
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Change / Update |
Description |
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Pantry Statewide Forms | A-Z Forms | LineOfCommunication.docx |
Removed the FAX line from the Line of Communication form. Replaced LineOfCommunication.dotm with LineOfCommunication.docx |
Clarified when to use the Post-Final payment estimate option. This is documented on the Payment estimates or the Payment estimate review and approval process documentation. | Post-Final payment estimates are used only when an additional estimate is required after the final estimate. Discuss using this estimate type with the region Contract Specialist and the AASHTOWare Project System Administrators. |
Pantry | Region specific | Northeast Region | Region documents | An updated version of the PreconConferenceInvitation.docx has been posted. This update replaces FHWA representative, Bethaney Bacher-Gresock, with new FHWA representative, Nathan Kabir. In addition, Doug Kirst was removed from and Katie Schwartz was added to the Project Manager list. |
Pantry | Region specific | North Central Region | Region documents | An updated version of the PreConAgenda-Minutes.docx has been posted. |
Pantry | Region specific | Northwest Region | Forms | Posted the new WeeklyConstructionUpdateForm.docx for 2024. |
Pantry | Region specific | Southeast Region | QMP templates |
HMAprepavemtg2024.docx replaces HMAprepavemtg2021.doc HMANotification2024.xlsx replaces 2021HMANotifTemplate.xlsx |
The Proving Period Agency View has been repurposed to the Plant Establishment Agency View which should only be used for tracking planting and establishment of trees, shrubs, and vines. Any pertinent remarks related to Cold Weather Paving, Late Seeding, or Pavement Marking Proving Periods should be documented within the Diary. The Contract Status Dates Agency View and Contract Remarks Agency View have been updated to reflect recent revisions within the Finals Process for Let Project Closeout manual regarding All Contract Work Completed, Final Quantities Resolved, and Late Reason Codes. |
Change / Update |
Description |
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Pantry | Statewide Manuals and Guides |
The following guidance has been updated: Finals Process for LET Project Closeout |
Pantry | Statewide Spreadsheets | Replaced the outdated version of the QMP Nonperformance and QMP Nonconformance spreadshet (QmpNpNcTrkg.xlsx) with the QMP-performance-tracking.xlsx spreadsheet. |
Pantry | Statewide Forms | An updated version of the Guardrail Post Sampling Data form (GuardrailPostSamplingDataForm.xlsx) has been posted. |
Pantry | Region specific | North Central Region | Region documents |
Replaced the PreConAgenda.docx with PreConAgenda-Minutes.docx. Replaced the NCR Supplemental PE Guide 2023.pdf with NCR Supplemental PE Guide 2024.pdf |
Pantry | Region specific | Northeast Region | Region documents | Removed the ECIPReviewChklsts.doc – ECIP Review Checklist as the file is out of date. |
Contractor Evaluations |
Clarified the entry of Contractor Evaluations by updating the documentation and adding instructions to the top of the AWP Contract Documentation Summary |Contractor Evaluation component:
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Attachments | How to add an attachment to a Daily Work Report (DWR) example. |
Change / Update |
Description |
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Statewide Form updates | HMA_PWL_PrePaveAgenda.docm and HMAPrePaveAgenda.docm Added Statewide IRI Ride contact Chris Norton to the Region DOT Pavement & Material Contacts table at the bottom of the agendas. |
Pantry | Region Specific | Northeast Region | Materials | Posted an updated version of the Materials Lab Delivery & Pickup Schedule for 2024 (2024-distribution-delivery-sched.pdf). |
Downloads | Since the Downloads page relates specifically to providing project field staff access to the ACM Application Backup application and the Materials Information Tracking (MIT) System download files so they can enter material reports, this link was moved under the Materials header. |
Refer to the Contractor Evaluation (DQI) Tips added for field staff to help them determine how DQIs are created versus where they are reviewed and marked complete. In addition, comments were added to the top of the AWP Contract Documentation Summary | Contract Project Design Evaluations (DQI) compenent. |
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Change Order Time Adjustments | The Time Adjustments section of a Change Order report is inaccurate until the change order is approved. For example on a Working Day Contract time adjustment, the Current and New fields are incorrect but the Original and Adjustment fields are correct. See the example below for details. |
Design Evaluations (DQI) - Submit for Project Manager review | If changes are required on a completed Design Quality Index (DQI) report, contact an AASHTOWare Project Administrator at AWPSupport@dot.wi.gov for assistance. They can update the status of a DQI on an active contract. |
Change / Update |
Description |
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Change Order Time Adjustment tab | Once a site record is created on the Change Order Time Adjustment tab, the user cannot edit the number of working days or calendar days added. The site record must be deleted on the Change Order Time Adjustments tab and reentered. |
Change / Update |
Description |
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Date format changes | When entering dates, users will see new formatting requirements. Users may be prompted to enter MMDDYYYY HH:MM AM/PM for some date fields. For example when entering the Time Charges Stop Date (Actual Completion Date on a site records, staff are required to enter MMDDYYYY HH:MM AM/PM. If all the values are not completed, the changes cannot be saved. |
Mobile Inspector | The Mobile Inspector app has changed slightly. Users will see that a few tabs no longer appear at the top of the app (Contractor Staff, DWR Notes, etc.) Plus users can now edit a locked DWR in Mobile Inspector. |
Payment Estimate changes |
Starting in October 2023 with the release of AASHTOWare Project 5.0, the system checks for common payment estimates errors and warnings that may occur during the add payment estimate process. Errors must be resolved before the estimate can be created. Warnings will allow the payment estimate creation process to continue but staff should be aware of impact of the warning message. |
Subcontractor Item Worksheet | The Subcontract Item Worksheet lists all the subcontract items in the subcontract and provides an additional way to enter and change item information. |
Change / Update |
Description |
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Pantry region specific updates |
Southeast region:
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How to handle item overruns identified when saving an DWR and during the payment estimate approval process. | |
Weekly Report of Time Charges |
The report has been updated:
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Pantry Spreadsheet update | A new Cubic Foot (CF) spreadsheet has been created and posted on the Statewide Spreadsheets page. |
Change / Update |
Description |
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Adjusting liquidated damages | Documented four different ways to handle and adjust liquidated damages on contract site records based on the situation. |
Contract site times | Clarified data entry timing for Working Day contract sites. p |
Change / Update |
Description |
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Weekly Report of Time Charges | The Weekly Report of Time Charges is for working day contracts only. Each week, the Project Engineer should create this report for any active working day sites. Updated the documentation to clarify this process and how to print the report. |
Change / Update |
Description |
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Subcontractor entry changes |
Updated the following pages to clarify the entry of Tier 1 subcontractors, all tiers of DBE subcontractors, and lower tier subcontractors. This includes the entry of items and the total contracted amount for trucking firms and suppliers. |
Pantry Statewide Forms | Posted an updated copy of the CurbRampComplianceForm.pdf. |
Pantry region specific updates |
Southeast region:
Northeast region:
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WisDOT Civil 3D Knowledge Base (C3DKB) - Construction | Guidance for project field staff using Civil 3D design software to work with construction survey data. The C3DKB provides workflows for creating design geometry, plan sheets, and calculating surface and earthwork quantities. |
Contract Review at First Payment Estimate Submittal | Updated the checklist for reviewing contract data entry prior to submitting the 1st payment estimate. This checklist should not be used for payment estimates with conditional start notices or for stockpile only payment estimates. |
Payment Estimates | Items DWRs | Postings Change Orders | New Items |
Added documentation about unattached (pending) items. An unattached item is an item added to the contract after the contract has been executed as a new item on a change order. Unattached items can be posted to on DWRs but are not recognized as contract items by the system until the change order is approved. These new contract items, if posted on an approved DWR, will appear automatically on the next payment estimate created after the change order is approved. |
Change / Update |
Description |
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Pantry region specific updates |
Southeast region:
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Estimate needs prior to construction starting (Conditional Start Notice) |
In situations where an active contract does not have a Notice to Proceed Date issued yet, the region may reach an agreement with the prime contractor to issue a Conditional Start Notice so some preliminary work can take place. The Project Engineer, with the approval of the Project Manager, should work with the Contract Specialist to enter the Conditional Start Notice date on the Informational Times tab. The date will then appear on the Contract Status Dates Agency View. This process is followed if a payment estimate is required per region management to compensate the prime contractor for clearing and grubbing, bird netting, snake and turtle fencing, or for traffic control prior to construction starting. |
Mobile Inspector |
Recent mandated security changes for iPhones and iPads implemented by the State of Wisconsin are affecting the Mobile Inspector app. WisDOT staff are able to complete the initial setup of the app including docking and registering it. However, once they attempt to use the Mobile Inspector app for the first time, the app will open with a blank screen. If this occurs, WisDOT staff should open a ticket with the DOT IT Service Desk for mobile device support. The Mobile Support Team will remove the staff member's device from the Smart Devices policy allowing them to access and use Mobile Inspector. |
Stockpile payment before notice to proceed | Payment for stockpile items may occur after activation but prior to the notice to proceed and time starting on the contract. These situations DO NOT require a Conditional Start Notice. For early stockpile payments, the Payment Estimate Note should reflect "Stockpile payment only prior to work beginning". |
Change / Update |
Description |
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hma-pwl-production-v3.1.xlsm | Change log - Changelog for hma-pwl-production-v3.1.docx |
Pantry | Statewide form changes from the Wisconsin Department of Natural Resources - Handling Waste from Demolished Structures web page | Posted an updated copy of the Notification for Demolition and/or Renovation (Form 4500-113) |
DWR Item Postings |
The new MIT 2023 installation package is located on the Downloads page. This update works with all versions of Microsoft Windows 11. |
Notification for Demolition and/or Renovation and Application for Permit Exemption Form 4500-113 |
The obsolete version of this form has been removed from the AWPKB website and replaced with a link to the Wisconsin Department of Natural Resources Asbestos Removal and Notification website. |
Pantry region specific updates |
Northeast Region
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Change / Update |
Description |
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Diary changes |
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System wide change |
Since the project title and limit fields are both 35 characters in FIIPS, the AWP System Administrators set the Project Description field to 72 characters. This would equate to 70 characters plus 1 character for the semi colon plus a space which equals 72 characters. This change impacts the following fields across Preconstruction and Contruction:
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Pantry | Region Specific updates |
North Central Region | Region Documents Northeast Region | NE Northeast Region | Materials Northeast Region | Materials | QMP Templates
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DWR Item Postings |
Clarified that items to be posted (original and new change order items) must be been added to the subcontractor on the Subcontractors component | Item tab prior to creating a DWR item posting. |
Design Evaluations |
Updated the documentation for the Design Evaluation Remarks section:
Project staff MUST enter N/A for the rating for this question. Failure to do so may result in an overall invalid index score. |
Pantry region specific updates |
Southeast Region | Other region documents folder
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Change / Update |
Description |
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Pantry region specific updates |
North Central Region specific forms
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Pantry | Statewide Manuals and Guides | The Construction Administration Guidance is a living document to provide direction and access to information during the project. It is not all encompassing. Construction personnel should review and become familiar with the Construction and Materials Manual (CMM), Standard Specifications for Highway and Structure Construction (Standard Spec), and all tools made available to aid the administration process. |
Construction | How to administer a construction contract | Contract finals | Contractor evaluations |
Updated Contractor Evaluation requirements:
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Pantry NC Region Specific updates | Posted the NCR Supplemental PE Guide 2023.pdf and removed the NCRPEGuide.pdf located under Region Specific | NC - North Central Region | Region Documents. |
Generic Personnel and Generic Equipment table updates |
The personnel and equipment updates affect the entry of Daily Work Reports (DWRs). Generic Personnel changes
Generic Equipment changes
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Contract Administration Overview component Contract Progress Overview component |
The search capabilities on these components has been enhanced so staff can search for a contract using the following fields: Contract ID, contract description, controlling project ID, region, county, and contractor. |
Pantry | Region Specific | SER | Pre-Constr | Updated copies of the Precon-Trans401NotReq.docx and the Precon-Trans401Req.docx documents have been posted. |
Change Orders | New Items |
The Reference Item table of current items is available for use by the Project Engineer or Project Manager. This table is accessible from the dashboard (home page) and includes obsolete items and items that may not pertain to your contract based on the letting date of the contract. For more information, see the standard spec and CMM 238 Administrative Items in accordance with your contract. |
Subcontractors |
Clarified some reported issues working with subcontractors and subcontractor items.
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Change / Update |
Description |
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Pantry Spreadsheet update | Updated the Signs.xlsx Pantry Spreadsheet example section that shows the engineer to enter the stop and yield signs in the calculation column which is a protected field. |
A new process to request a new AWP user accounts and to modify an existing AWP user accounts has been implemented. |
Go to the WisDOT AASHTOWare Project (AWP) Account Request form to request a new AASHTOWare Project account or to notify the AASHTOWare Project Administrators that you have switched employers. Go to the WisDOT AASHTOWare Project (AWP) Account Modification Request form to add or delete system roles, request name changes, or update contact information including address and phone number changes. |
Construction Contract Authority Staff Listing spreadsheet link on the External Links page, the Contract Preparation page for Contract Specialists and the Contract Setup page for Project Engineers | The Construction Contract Authority Staff Listing is an Excel spreadsheet that provides contact information entered for each construction contract on the Contract Authority tab and the Additional Information tab including all construction staff, the prime contractor, field office address and location, the contractor project materials coordinator, the WisDOT project materials coordinator and the traffic control company. |
Contract Administration | Additional Information | Reformatted and added data entry fields on the Additional Information tab. Project field staff must enter contact information for the prime contractor, field office address and location, contractor project materials coordinator, WisDOT project materials coordinator and the traffic control company. |
Pantry | Region Specific |NC - North Central Region | QMP | The North Central Region has updated these QMP documents for the upcoming field season - HMA_PWL_PrePave_Meeting.docm, HMAPrePaveMeeting.docm and NonPerformace_NonConformaceConcurrent.docx. |
Final Estimate and Closing the Contract |
Added this important last step prior to closing the contract: The Contract Specialist MUST refresh the Contract Status Dates Agency View prior to closing the contract to refresh all the dates on the agency view.
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Subcontractor field is blank when adding DWR item postings |
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Change / Update |
Description |
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Design Evaluations | Clarified the design evaluation process by adding additional guidance for the Remarks section to ensure this section is not included in the rating. Updated the images, evaluation steps and approval process. |
Contractor Evaluations | Added documentation to edit an approved contractor evaluation. |
Change Orders Info box (Bullet #2) Daily Work Reports - Item Postings Warning box Adding and Posting to Administrative Disincentive and Non-Conforming Items |
Clarified the addition of and posting to Administrative Disincentive and Non-Conforming Items. |
Field Software User's Guide for Construction Staff | The Field Software User's Guide for Construction Staff has been updated. Updates include how to use the Mobile Inspector Progressive Web App (PWA) with FieldManager and the Support Contacts list. |
Mobile Inspector | Updated the Mobile Inspector documentation as the latest release of the Mobile Inspector Progressive Web App (PWA) works with FieldManager. |
Stockpiles |
Provided new documentation to recover the remaining stockpile amount and close the stockpile. |
Retainage | Clarified how to reduce retainage on an estimate, including the semi-final estimate using the Retainage Maximum Dollar Amount field. |
Pantry Statewide Forms | An updated version of the Weekly Progress Meeting Agenda was posted. |
Actual Completion (Time Charges Stop Date) | Updated documentation if the Project Engineer updates the Actual Completion (Time Charges Stop Date) after its initial entry. |
Updated the Site Times page with new image files for the Units and Dates component for all three site types. Also updated to provide clarity regarding site updates and adding additional sites. This information has been added to the "Info" box and header paragraph on this page. |
Change / Update |
Description |
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Reviewing and Marking Items Complete and |
Updated these web pages to reflect the statewide Explanation of Variation threshold for items with quantities that are >=5% over or under authorized quantity. |
WAMS Account Management including password resets | How to reset your WAMS password if you cannot log into AASHTOWare Project |
Change / Update |
Description |
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Pantry Statewide Manuals and Guides | An updated version of the Fieldnet-Approving-DisallowingFieldManagerEstimates-ContMods.pdf guide has been posted to provide guidance on handling browser certificate errors. |
Pantry Spreadsheet Updates | An updated version of the Sum.xlsx spreadsheet has been posted to correct an issue with protected cells. |
Pantry Form Updates | An updated version of the Benchmarks.docm file has been posted. |
Pantry Southeast Region Specific updates |
An updated version of the TempBusinessSignSEREgion5-18-18 document has been posted. The new Pre-PaintMeetingAgenda document has been posted. |
Change / Update |
Description |
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Pantry Southeast Region Specific updates |
An updated version of the Precon-Trans401Req.docx and Precon-Trans401NotReq.docx files have been posted. |
Change / Update |
Description |
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Pantry North Central Region Specific updates | An updated version of the NCR Phone List has been posted. |
Pantry North Central Region Specific Spreadsheet updates | An updated version of the HMA_PWL_PrePaveMeeting and HMAPrePaveMeeting documents have been posted. The new NonPerformance_NonComformanceConcurrence document replaces the NonPerformanceQMP document. |
Change / Update |
Description |
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How to handle the Missing Percentage of Schedule DWR Item Posting Payment Estimate Exception |
This is documented on the Construction FAQs, Payment Estimate Exceptions and Payment Estimates web pages. This is a reminder that the next percentage threshold level on the 619.1000 Mobilization item has been reached and that the item might need to be included on this payment estimate. Refer to WS6191 Process Payments under Mobilization Bid Item (located in Pantry Statewide Spreadsheets) and continue to use this spreadsheet to track and make payments for mobilization. |
Docking the Mobile Inspector Progressive Web App (PWA) |
Some staff are reporting issues syncing with AWP Construction due to issues with the former registration process. If you are a current Mobile Inspector user and HAVE NOT DOCKED the Mobile Inspector app on your device's desktop, complete these steps to dock the app and register your device.
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Daily Work Report Remarks |
Updated guidance for entering DWR remarks: Select Type = DWRComment - DWR Comment Select Type = Trucking - CRL Trucking Remarks Select Type = Weather - Additional Weather Comments Info: Project staff can note if this is a "Postings only" DWR in DWRComment - DWR Comment remarks field.
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Pantry Statewide Spreadsheet updates | An updated version of the hma-density-field-ws-v2.1.3.xlsmspreadsheet has been posted on the Pantry Statewide Spreadsheet web page. |
Change / Update |
Description |
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Pantry Statewide Spreadsheet updates | An updated version of the hma-pwl-production-v3.0.2.xlsmspreadsheet has been posted. |
Pantry Statewide Forms |
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Pantry Statewide Manuals and Guides | For contracts administered in FieldManager, refer to this statewide construction finals project records checklist, Finals Construction Project Record Checklist for Fieldmanager. |
Pantry NE Region Specific updates |
An updated version of the Preconstruction Conference Invitation has been posted under Region Specific | NE - Northeast Region | NE effective May 19, 2021. An updated version of the 2021 NER Field Construction Guidelines has been posted under Region Specific |NE - Northeast Region |Manuals effective May 19, 2021. |
Change / Update |
Description |
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Pantry SE Region Specific Updates | Posted new versions of the Precon-Trans 401NotReq and Precon Trans 401Req documents. |
Pantry NC Region Specific updates | Posted the new NCRPEGuide.pdf for contracts administered in AASHTOWare Project Construction. |
Utility Conflict Report update | For the 2021 construction season, it was determined that the Utility Conflict Report would be utilized in AASHTOWare Project Construction on all state trunk and connecting highway projects. Over the past few weeks, WisDOT discovered that the system is not saving any of the data that has been input for the Utility Conflict Reports. WisDOT has been coordinating with InfoTech to determine the cause, possible solutions, and timelines for implementation. Due to the unknown timeline to resolve the Utility Conflict Agency View, WisDOT has decided that the best interim solution is to have all state trunk highway and connecting highway projects complete the Utility Conflict Report using the methods from the pilot project years of 2019 and 2020. Go to Statewide Forms to access the Utility Conflict Report and the associated instructions . |
Pantry Statewide Spreadsheet updates | An updated version of the hma-pwl-production-v3.0.1.xlsm spreadsheet has been posted. |
Pantry NE Region Specific updates |
An updated version of the Preconstruction Conference Invitation have been posted under Region Specific | NE - Northeast Region | NE. |
Change / Update |
Description |
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Pantry Statewide Spreadsheet Updates |
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Construction FAQs | A new FAQ web page for AWP Construction has been developed. This page provides a list of frequently asked questions from project staff as they administer their contracts in AWP Construction. We expect this page to updated frequently as we use the new system for this first time this year. |
Pantry Statewide Forms Updates |
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Pantry NE Region Specific updates |
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Pantry NW Region Specific update |
NW - Northwest Region Form
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Pantry SE Region Specific updates |
SE - Southeast Materials
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Change / Update |
Description |
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Pantry NC Region Specific updates | Posted an updated version of the FinalConstructionChecklist.pdf, NCRPEGuideFMGR.pdf, and the Weekly Update Template February 2021.doc found under Region Specific | NC - North Central Region | Region Documents. |
Pantry Statewide Manuals and Guides update |
The URL for Box Construction Project File Structure Guidance has been added to the Statewide Manuals and Guides page. This information is provided to project field staff to help ensure they save project files in the correct folders in the WisDOT DTSD Box cloud environment. |
Pantry Statewide Spreadsheet update | New MultipleItemSheet.xlsx that mirrors the layout of the Miscellaneous Quantities sheet and can be used for multiple items of the Each and LF type. This sheet can be useful when tracking items such as storm sewer, light poles and pavement marking. |
Change / Update |
Description |
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Pantry Statewide Spreadsheet update |
Complete the DT2510 Project Team’s Evaluation of the Contractor form for construction contracts administered in FieldManager only. Go to Contractor Evaluations for the new process for construction contracts administered in AWP Construction. |
Pantry Statewide Spreadsheet update |
A new spreadsheet, SlabSpanTenthPoints.xlsm, was developed for use by field staff to assist in setting grades on slab span bridges. |
Change / Update |
Description |
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Pantry NE Region Specific update | Updated Discentive IRI Ride 804.4410 TD1310 Entry Example.docx found under Region Specific | NE - Northeast Region | Materials |DT1310 Examples. |
Pantry Statewide Form update |
Updated CurbRampComplianceForm.pdf posted on the site. |
Change / Update |
Description |
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Pantry ACM User Group Meeting Minutes | Posted the ACM User Group Meeting minutes from the September 10, 2020 meeting. |
Pantry Statewide Form updates |
Updated CurbRampComplianceForm.pdf posted on the site. Removed link to the Buy America Cert form - WS4567 replacing with the new Buy America Certification form - DT4567. |
Pantry Region Specific updates | Northeast Region - Posted an updated copy of the PreconConferenceInvitation.docx in the \NE - Northeast Region \ NE folder. |
Change / Update |
Description |
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Pantry Statewide Manuals and Guides update | Posted an updated copy of the Field Software User's Guide for Construction Staff with updated instructions on the "Extending Time on a Site using the Contract Modification Process" |
Pantry Statewide Form updates | Updated CurbRampComplianceForm.pdf posted on the site. |
Pantry Statewide Spreadsheet updates |
Updated ForceAccountCost.xlsx to correct some formula errors. |
Change / Update |
Description |
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FieldNet - Approving and Disallowing FieldManager Estimates and Contract Modifications | Added notes to clarify that if the date range for work completed is missing on the estimate, the Project Manager should not entered this information in the comments field with FieldNet. The Project Manager should disallow (not approve) the estimate. The Project Engineer will receive a message in FieldManager that the estimate was denied and needs to follow the Estimate Rollback process. |
Pantry Statewide Forms updates |
Updated descriptions for these QMP forms: ConcPvmtSum.docx - QMP Concrete Pavement Testing Summary (155 report) HMAMixDensitySum.docx - QMP HMA Mix and Density Testing Summary (155 report) |
Pantry Statewide Spreadsheet updates |
Updated ElectricalWire.xlsx - There are too many rows in the spreadsheet and it is shrinking the width of the columns to make it fit. A change was made to eliminate the bottom 4 rows. |
Region specific Pantry updates |
North Central Region Specific forms
Northeast Region Specific forms
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Change / Update |
Description |
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Pantry updates |
Southeast Region Specific forms
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Pantry updates |
Northwest Region Specific Forms
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Pantry Updates |
Southeast Region Specific Forms
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Pantry Updates |
Northeast Region Specific Forms
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Pantry Updates |
Statewide Spreadsheets
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20200514-acm-mtgminutes.pdf | Posted May 14, 2020 ACMUG meeting minutes. |
Statewide Spreadsheets | Reformatted using tables and added a description to each spreadsheet to help staff using the AWPKB search feature locate spreadsheets. |
Statewide Forms | Reformatted the page using tables and added a description to each form to help staff using the AWPKB search feature locate forms. |
ACM User Group Pantry subcommittee changes |
Chad Hayes is the new chairperson of both the Pantry Spreadsheets Subcommittee and Pantry Forms Subcommittee. |
Change / Update |
Description |
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Pantry Updates |
North Central Region
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Pantry Updates |
Statewide Forms - QMP Templates
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Change / Update |
Description |
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Pantry Updates |
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Pantry Updates |
Statewide Spreadsheets - HMA PWL spreadsheet updates
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AWP Construction documentation | We have begun posting the AWP Construction documentation for our pilot projects and for staff to have the opportunity to review prior to our proposed implementation with the December 2020 awarded contracts. |
Pantry Updates |
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Pantry Updates |
NC - North Central Region Forms
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Change / Update |
Description |
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Pantry Updates |
Pantry Statewide Forms - DT Forms updates
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Pantry Updates |
NE - Northeast Region Forms
NW - Northwest Region Forms
SE - Southeast Region Forms
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DT1011- DBE Commercially Userful Function Review and Certification | This form has been posted on the Pantry Statewide forms page under A-F Forms. |
ACM User Group meeting minutes |
Posted the February 24, 2020 ACMUG meeting minutes on the ACM User Group page. |
Change / Update |
Description |
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Field Software User's Guide for Construction Staff |
Recent updates:
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ACMUG Updates |
November 14, 2019 ACMUG meeting minutes posted. The new ACMUG meeting rotation schedule for 2020-2027 meetings has been created and posted. |
Pantry Updates |
Pantry Statewide Forms - DT Forms updates
SE - Southeast Region Forms
NC - North Central Region Forms
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Change / Update |
Description |
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Pantry Updates |
SE Region Specific Forms
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Downloads updates | Updated Field Software User's Guide for Construction Staff reference pages on the Downloads page. |
Field Software User's Guide for Construction Staff updates |
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Contract Administration Software User’s Guide updates |
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Change / Update |
Description |
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Pantry Updates |
Statewide Forms
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Change / Update |
Description |
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Pantry Updates |
Statewide Manuals and Guides
Statewide Forms
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Change / Update |
Description |
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Pantry Updates |
North Central Region Specific
Statewide Forms
Noted Wayne Chase as Interim chairperson for the Pantry Spreadsheet and Pantry Forms subcommittees. |
Change / Update |
Description |
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Materials Information Tracking (MIT) update | Information about downloading the September 10, 2019 version of MIT and a link to a list of MIT updates / changes posted on the Downloads page. |
Pantry Updates |
Region Specific | Northeast Region updates:
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Change / Update |
Description |
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Pantry Updates |
Region Specific | Northeast Region updates:
Statewide Form updates:
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Change / Update |
Description |
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Pantry Updates |
Change / Update |
Description |
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Pantry Updates |
Statewide Manuals and Guides:
Statewide Form updates:
Statewide Spreadsheet updates:
Region specific updates:
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Change / Update |
Description |
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Pantry Updates |
New pages - ACMSubcommittees.htm and PantryOverview.htm replace the PantryUserOver.docx and ACMPantrySubCommitteeGuidelines documents. Statewide Form updates:
Statewide Spreadsheet updates:
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Automated Construction Management User Group | Moved the Automated Construction Management User Group (ACMUG) information including group membership information and meeting minutes from the WisDOT internal dotnet site to AWPKB. |
wisdot-pwl-guide.pdf | WisDOT HMA PWL Guide |
Field Software User's Guide for Construction Staff |
Field Software User's Guide For Construction Staff (FSUG) updates:
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Pantry Updates |
Statewide Form updates:
Statewide Spreadsheet updates:
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Change / Update |
Description |
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Pantry Updates |
Region Specific Pantry updates:
Statewide Form updates:
Statewide Spreadsheet updates:
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Change / Update |
Description |
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ContractAdministrationSoftwareUsersGuide.pdf | The new Construction Administration User's Guide is a reference guide for region staff who help administer construction contracts using FieldManager, FieldNet, AASHTOWare Construction Administration System (CAS), Project Tracking plus FIIPS to address common issues, add sites, add projects, generate reports, deal with retainage issues, deal with site issues, and distribute new construction contracts. |
Pantry Updates |
Region Specific Pantry updates:
Statewide form updates
Statewide Spreadsheet updates
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Change / Update |
Description |
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Downloads |
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Field Software User's Guide for Construction Staff |
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Pantry Updates |
Region Specific Pantry updates:
Statewide form updates
Pantry Oversight updates:
Statewide Manuals and Guides:
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Change / Update |
Description |
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Pantry Updates |
Region Specific Pantry updates:
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Change / Update |
Description |
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Field Software User's Guide for Construction Staff |
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Change / Update |
Description |
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Field Software User's Guide for Construction Staff | Provided additional guidance for Site Events for all contract types under the Contract Setup section. |
Change / Update |
Description |
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Field Software User's Guide for Construction Staff | Updated footer to reflect the location of the file on the AWPKB site, updated Support Contacts page and an updates to the import ACP file instructions. |
FieldNet - Approving or Disallowing Estimates and Contract Modifications | Posted this document for construction project managers and supervisors on the Pantry | Statewide Manuals and Guides page. |
Downloads | Consultant construction staff can download and install the new ACMApplications-Backup.exe file. This package will update the C:\ACMApplications folder. This folder contains a list of WisDOT field applications and supporting documentation for contract administration. It will also download the new FieldManager 5.3c ACP file (FM53c.acp). |
NW Region Construction Admin Manual | The document is currently being updated by the North West Region Contract Specialists and has been removed from Online Pantry. The document will be located on this page in the future - Pantry Region Specific Northwest Region |
Change / Update |
Description |
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New location of Pantry | Pantry is now located on the AWPKB site. In the future, local installs of Pantry will be deleted from project engineer's computers and replaced with a link to AWPKB Pantry. Refer to the site to access the latest copy of a form, document or spreadsheet. Internal WisDOT staff can still access Pantry from their network drives. |
Pantry file updates |
September 2018
July 2018
May 2018
April 2018 |