Summary of Construction changes

Last updated: 2024-11-05

Refer to this page to see a list of the changes made to the Construction documentation used to administer a construction contract.

In addition, here are links to

Pantry Statewide Form Changes

Pantry Statewide Spreadsheet Changes

Change / Update

Description
Pantry | Region specific | Southeast Region | Pre-Construction Updated the Precon-Trans401NotReq.docx and the Precon-Trans401Req.docx Pre-Con letters.
e-Ticketing Posted a HaulHub fact sheet of material supplier options.
Change / Update

Description
Pantry | Region specific | Southeast Region | Pre-Construction Updated the Precon-Trans401NotReq.docx and the Precon-Trans401Req.docx Pre-Con letters.
Change Orders | How to attach files (attachments) to a change order In AWP 5.02, Project Engineers cannot add attachments to change orders in Pending Approved or Approved status. Attachments must be added when the change order is in Draft status.
Daily Work Reports (DWRs) | Copying an existing DWR In AWP 5.02, the copy DWR process has been enhanced to allow the user to select what data to copy.
Pantry | Region specific | North Central Region | Region documents Removed the FinalConstructionChecklist.pdf document.
Change / Update

Description
Pantry | Statewide Forms

  • Posted an updated Buy American Exemption Tracking Tool for determining allowable exemption amounts and for tracking of materials in accordance with Buy America requirements.

  • For the new Utility Relocation Claim process, added the DT1668 - Sales to Others Invoice under DT Forms.
Change / Update

Description
Pantry | Region specific | Southeast Region Replaced the DQI Review Project Close Agenda.docs with a new version.
Statewide Pantry Forms | QMP Form Templates

Added AncillaryPrePlacementDepth.docs for ancillary pre-placement depth checks (sidewalk & driveways).

Removed HMAMixDensitySum.docx. Replaced with:

  • HMAPWLSum.docx for PWL HMA Mix and Density Testing Summary (155 report).
  • HMAQMPSum.docx for QMP HMA Mix and Density Testing Summary (155 report).
Daily Work Reports The hyperlink to access individual DWRs has been changed from the Seq field to the DWR Date field. This change has been documented on the Daily Work Reports (DWRs) page, the Daily Work Report (DWR) approval process page, and the Attachments page.
Project Engineer, Project Manager, Supervisor and Chief dashboards A majority of staff asked that we remove global quick links from the Payment Estimate, DWR and Daily Diary components. To accommodate this, we removed the Construction component from the dashboard. Staff who previously used the dashboard Construction component to access their contract's DWRs, Diaries, Change Orders and Payment Estimates will need to use the Contract Administration hyperlink instead.
Payment estimates | Item Adjustments

On a payment estimate, there are two types of item adjustments that can be created by the Project Engineer - User-Generated Quantity Based Item Adjustments or User-Generated Dollar Based Item Adjustments. In addition, the system may generate System-Generated Item Adjustments for contract stockpiles for items on the payment estimate.
Pantry | Region specific | Northeast Region | Materials Replaced the NE Region Digital Material Archive Document. This guidance was updated for the single pdf archive in folders.
Change / Update

Description
Pantry | Statewide Spreadsheets

Replaced hma-pwl-production-v3.1.4.xlsm and hma-pwl-production-v3.1.5.xlsm with hma-pwl-production-v3.1.6.xlsm. See "Changelog for hma-pwl-production-v3.1.6.docx" for details.
Spec Book 25

The current Spec Book ‘03” version was created in 2003 when we revised the item numbering format. Every year when the new Standard Specification is released, Spec Book ‘03’ was updated with the bid item changes for the std spec and STSP updates.

With the pending implementation of AWP Materials, it was determined that now would be a good time to create a new Spec Book ‘25’ to align with the publication of the 2025 std spec. This will allow us to associate all of the material testing requirements to all of the standard bid items and not impact the ‘03’ version.

Proposals with an 2024 August 1st or later PS&E submittal are affected by this Spec Book change. This will impact contracts awarded in the November 2024 letting and beyond.

This will have minimal impact on construction contract administration of contracts. When creating change orders, the system will automatically select items from Spec Book 25.

NOTE: Spec Book 03 will still be valid for all previously let contracts.

The change will be transparent to Contractors for what they view in AWP Construction or see on reports.

Change / Update

Description
Pantry | Region specific | Southeast Region | Southeast Materials

A complete revamp of the Southeast Region | Southeast Materials has taken place. All the existing files and the QMP subfolder were deleted and replaced with 15 new files.

NOTE: Five new files added on 6/24/2024.
Pantry | Region specific | Northeast Region | Materials

Replaced the following region specific materials forms with these updated versions:

ConcBrdgDeckPrePourAgenda.docm

ConcBrdgSubStrucPrePourAgenda.docm

ConcPvmtPrePourAgenda.docm
Pantry | Statewide Forms

An updated version of the Curb Ramp Compliance Form has been posted.
Change / Update

Description
e-Ticketing Posted the May 14, 2024 HaulHub Agency Portal training session.
Contract Setup | Subcontractors Updated guidance for which Work Classification to select from the drop-down list for a subcontractor.
Pantry | Statewide Spreadsheets

Replaced hma-pwl-production-v3.1.2.xlsm with hma-pwl-production-v3.1.3.xlsm. See "Changelog for hma-pwl-production-v3.1.32.docx" for details
Pantry | Region specific | Southeast Region | Pre-Construction Updated the Precon-Trans401NotReq.docx and the Precon-Trans401Req.docx Pre-Con letters.

New spreadsheet - BasePatch CY.xlsx

Renamed spreadsheet - BasePatch SY.xlsx

 This sheet is a new base patch by the cubic yard. The existing sheet, BasePatch SY.xlsx is by the square yard.
Processing fully executed change orders Updated the required processes to complete after a change order is approved by all parties.
Pantry | Statewide Spreadsheets

Replaced hma-pwl-production-v3.1.1xlsm with hma-pwl-production-v3.1.2.xlsm. See "Changelog for hma-pwl-production-v3.1.2.docx" for details
Inspector role dashboard The Inspector role dashboard has been updated to simulate the Project Engineer dashboard. With staff moving between these two roles on contracts, the dashboard differences were confusing. We moved the list of contracts the Inspector is assigned to the top of the dashboard with Inspector specific components appearing to the lower left side.
Pantry | Statewide Forms | QMP Form Templates

List of all QMP Form Template updates completed to date:

  • BADSmallQntySum.docx replaces BADSmallQtySum.docx

  • BADSum.docx updated with no name change.

  • BGQVSum.docx updated with no name change for Beam Guard Acceptance Testing & Heat No. Summary (155 report)

  • ConcAncSum.docx replaces ConcAncQVSum.docx

  • ConcPvmtSum.docx updated with no name change.

  • ConcStrucSum.docx updated with no name change.

  • IRISum.docx updated with no name change.

  • MSEWallSum.docs replaces MSEWallNucDensitySum.docx.

New forms:

CIRSum.docx for Cold In-Place Recycling Summary (155 report).

ConcBarrSum.docx for QMP Concrete Barrier Testing Summary (155 report).

HMAPWLSum.docx for PWL HMA Mix and Density Testing Summary (155 report).

HMAQMPSum.docx for QMP HMA Mix and Density Testing Summary (155 report).

MillRelay_PulbRelayCmpctSum.docx for QMP Mill and Relay Compaction and Pulverize and Relay Compaction Summary (155 report).

SubgradeSum.docx for QMP Subgrade Summary (155 report).
Pantry | Region specific | North Central Region | Asphalt Paving Inspection Added the Daily Yield Check Example document to the Asphalt Paving Inspection section.
Pantry | Region specific | Northeast Region | Materials NC-NP forms and QMP templates have been removed from region specific, and can now be found under the Statewide forms->QMP form templates
Pantry | Statewide Forms | DT Forms
OR
Pantry | Statewide manuals and guides		 Updated version of DT2075 Final Construction Project Record Checklist has been posted.
Pantry | Statewide Forms | S-Z forms The WeeklyProgressMeetingAgenda.docx (Weekly Progress Meeting Agenda) was updated to include Buy America certifications under the Materials section
Pantry | Region specific | Northeast Region | Region Documents

The Northeast region posted the following updates:

2024 NER Field Office Postings.pdf

2024 NER Supplemental Construction Administration Guide.pdf

PreconConferenceAgenda.docx - Preconstruction Conference Agenda

PreconConferenceInvitation.docx - Preconstruction Conference Invitation
Change / Update

Description
Subcontractors | Assigning items to subcontractors If the "Prime unit price on the subcontract item exceeds the unit price on the parent item by '#.#####'." warning message appears, ignore it and continue entering subcontractors. There is an agreement between the prime and the subcontractor for the sublet unit price price listed on the Request to Sublet. Project staff should not be concerned about what the prime has agreed to pay their sub. Always list the amount from Request to Sublet form.
Change orders and Change order approval process Revisions to the change order signatory thresholds have been made in AASHTOWare Project, documented on the AWPKB Change orders and Change order approval process pages and noted in the Construction and Materials Manual in Section 242 - Change Order Types, Approval Levels, and Order of Approval table
Pantry | Region specific | Northeast Region | Materials Posted a new version of the Northeast Region Digital Material Archive Guidance document.
Pantry | Region specific | North Central Region | Region documents Posted a new version of the PreConInviteForm.pdf
Pantry | Region specific | Southeast Region | Pre-Construction Updated the Precon-Trans401NotReq.docx and the Precon-Trans401Req.docx Pre-Con letters.

Pantry | Statewide manuals and guides

Updated Tips for Materials Information Tracking (MIT) for the upcoming field season.

Change orders | Refusal to approve a change order process

Change orders | Reject a change order process

 Separated the change order rejection and refusal to approve a change order process.
Missing construction subcontractors

This process was formerly completed in the Civil Rights Compliance System (CRCS).

When searching for a consultant firm or construction subcontractor, if they do not appear in AWP Construction, have them log into the WisDOT Vendor Registration System (VRS) using their WAMS ID. They need to complete the following steps:

  1.  Search for an existing vendor to determine if their vendor record exists and needs to be updated.
  2.  If an existing vendor record is not found, they will need to Register as a new vendor.
  3.  The VRS Agency Admins review and approve all requests. Once approved, VRS information will be synced immediately wtih the associated vendor record in AASHTOWare Project. Project staff will be able to locate the vendor in AWP Construction and add them to their contract as soon as this process is complete.

Contact an AASHTOWare Project System Administrator at the AWP Support mailbox for assistance.
Pantry | Region specific | Northeast Region | Materials | STD SPV E-Guides

The Northeast Region posted the following new STD SPV E-Guides:

  • STP-460-030 460.0115.S HMA Volumetric TS

  • STP-460-030 460.0120.S HMA Density TS

  • STP-460-040 460.0105.S HMA PWL Volumetric TS

  • STP-460-040 460.0110.S HMA PWL Density TS

  • STP-460-040 460.2005 Incentive Density PWL

  • STP-460-040 460.2010 Incentive Density Air Voids PWL

  • STP-460-075 460.2007 Incentive Density LJD

  • STP-460 460.2000 Incentive Density HMA
Pantry | Region specific | North Central Region | Region documents | QMP

The North Central Region posted the following updated QMP documents:

  • Concrete Deck Pre-Pour Meeting
  • Concrete Substructure Pre-Pour Meeting
  • Concrete Pavement Pre-Pour Meeting
  • HMA PWL Pre-Pave Meeting
  • HMA Pre-Pave Meeting

A new subsection was created for Asphalt Paving Inspection:

  • Example Asphalt Paving Diary Yield Checks
  • Example Paving Diary DWR
  • HMA Paving Diary
Pantry | Statewide Forms | S-Z forms

New utility forms:

Utility Relocation Claim Assessment Notice, Utility Relocation Claim Documentation Checklist, and Utility Relocation Claim Notice of Receipt of Claim
Pantry | Statewide Forms | QMP Form Templates

The following form updates were made:

  • BADSmallQntySum.docx replaces BADSmallQtySum.docx

  • BADSum.docx updated with no name change.

  • BGQVSum.docx updated with no name change for Beam Guard Acceptance Testing & Heat No. Summary (155 report)

  • ConcAncSum.docx replaces ConcAncQVSum.docx

  • ConcPvmtSum.docx updated with no name change.

  • ConcStrucSum.docx updated with no name change.

  • IRISum.docx updated with no name change.

  • MSEWallSum.docs replaces MSEWallNucDensitySum.docx.

New forms:

CIRSum.docx for Cold In-Place REcylcing Summary (155 report).

ConcBarrSum.docx for QMP Concrete Barrier Testing Summary (155 report).

HMAPWLSum.docx for PWL HMA Mix and Density Testing Summary (155 report).

HMAQMPSum.docx for QMP HMA Mix and Density Testing Summary (155 report).

MillRelay_PulbRelayCmpctSum.docx for QMP Mill and Relay Compaction and Pulverize and Relay Compaction Summary (155 report).

SubgradeSum.docx for QMP Subgrade Summary (155 report).

 
Change / Update

Description

Pantry Statewide Forms | A-Z Forms | LineOfCommunication.docx

Removed the FAX line from the Line of Communication form.

Replaced LineOfCommunication.dotm with LineOfCommunication.docx
Clarified when to use the Post-Final payment estimate option. This is documented on the Payment estimates or the Payment estimate review and approval process documentation. Post-Final payment estimates are used only when an additional estimate is required after the final estimate. Discuss using this estimate type with the region Contract Specialist and the AASHTOWare Project System Administrators.
Pantry | Region specific | Northeast Region | Region documents An updated version of the PreconConferenceInvitation.docx has been posted. This update replaces FHWA representative, Bethaney Bacher-Gresock, with new FHWA representative, Nathan Kabir. In addition, Doug Kirst was removed from and Katie Schwartz was added to the Project Manager list.
Pantry | Region specific | North Central Region | Region documents An updated version of the PreConAgenda-Minutes.docx has been posted.
Pantry | Region specific | Northwest Region | Forms Posted the new WeeklyConstructionUpdateForm.docx for 2024.
Pantry | Region specific | Southeast Region | QMP templates

HMAprepavemtg2024.docx replaces HMAprepavemtg2021.doc HMANotification2024.xlsx replaces 2021HMANotifTemplate.xlsx

Contract Remarks Agency View

Contract Status Dates Agency View

Plant Establishment Agency View

The Proving Period Agency View has been repurposed to the Plant Establishment Agency View which should only be used for tracking planting and establishment of trees, shrubs, and vines. Any pertinent remarks related to Cold Weather Paving, Late Seeding, or Pavement Marking Proving Periods should be documented within the Diary.

The Contract Status Dates Agency View and Contract Remarks Agency View have been updated to reflect recent revisions within the Finals Process for Let Project Closeout manual regarding All Contract Work Completed, Final Quantities Resolved, and Late Reason Codes.
Change / Update

Description
Pantry | Statewide Manuals and Guides

The following guidance has been updated:

Finals Process for LET Project Closeout
WisDOT Construction e-Finals Guidance
Final Construction Project Record Checklist (DT2075) - coming soon
Pantry | Statewide Spreadsheets Replaced the outdated version of the QMP Nonperformance and QMP Nonconformance spreadshet (QmpNpNcTrkg.xlsx) with the QMP-performance-tracking.xlsx spreadsheet.
Pantry | Statewide Forms An updated version of the Guardrail Post Sampling Data form (GuardrailPostSamplingDataForm.xlsx) has been posted.
Pantry | Region specific | North Central Region | Region documents

Replaced the PreConAgenda.docx with PreConAgenda-Minutes.docx.

Replaced the NCR Supplemental PE Guide 2023.pdf with NCR Supplemental PE Guide 2024.pdf
Pantry | Region specific | Northeast Region | Region documents Removed the ECIPReviewChklsts.doc – ECIP Review Checklist as the file is out of date.
Contractor Evaluations

Clarified the entry of Contractor Evaluations by updating the documentation and adding instructions to the top of the AWP Contract Documentation Summary |Contractor Evaluation component:

  • Contractor evaluations are required for all Tier 1 subcontractors except trucking firms or suppliers.
  • Contractor evaluations are NOT required for any lower tier subcontractors.
Attachments How to add an attachment to a Daily Work Report (DWR) example.
Change / Update

Description
Statewide Form updates HMA_PWL_PrePaveAgenda.docm and HMAPrePaveAgenda.docm
Added Statewide IRI Ride contact Chris Norton to the Region DOT Pavement & Material Contacts table at the bottom of the agendas.
Pantry | Region Specific | Northeast Region | Materials Posted an updated version of the Materials Lab Delivery & Pickup Schedule for 2024 (2024-distribution-delivery-sched.pdf).
Downloads Since the Downloads page relates specifically to providing project field staff access to the ACM Application Backup application and the Materials Information Tracking (MIT) System download files so they can enter material reports, this link was moved under the Materials header.

Design Evaluations (DQI)

Refer to the Contractor Evaluation (DQI) Tips added for field staff to help them determine how DQIs are created versus where they are reviewed and marked complete. In addition, comments were added to the top of the AWP Contract Documentation Summary | Contract Project Design Evaluations (DQI) compenent.
Change Order Time Adjustments The Time Adjustments section of a Change Order report is inaccurate until the change order is approved. For example on a Working Day Contract time adjustment, the Current and New fields are incorrect but the Original and Adjustment fields are correct. See the example below for details.
Design Evaluations (DQI) - Submit for Project Manager review If changes are required on a completed Design Quality Index (DQI) report, contact an AASHTOWare Project Administrator at AWPSupport@dot.wi.gov for assistance. They can update the status of a DQI on an active contract.
Change / Update

Description
Change Order Time Adjustment tab Once a site record is created on the Change Order Time Adjustment tab, the user cannot edit the number of working days or calendar days added. The site record must be deleted on the Change Order Time Adjustments tab and reentered.
Change / Update

Description
Date format changes When entering dates, users will see new formatting requirements. Users may be prompted to enter MMDDYYYY HH:MM AM/PM for some date fields. For example when entering the Time Charges Stop Date (Actual Completion Date on a site records, staff are required to enter MMDDYYYY HH:MM AM/PM. If all the values are not completed, the changes cannot be saved.
Mobile Inspector The Mobile Inspector app has changed slightly. Users will see that a few tabs no longer appear at the top of the app (Contractor Staff, DWR Notes, etc.) Plus users can now edit a locked DWR in Mobile Inspector.
Payment Estimate changes

Starting in October 2023 with the release of AASHTOWare Project 5.0, the system checks for common payment estimates errors and warnings that may occur during the add payment estimate process. Errors must be resolved before the estimate can be created.

Warnings will allow the payment estimate creation process to continue but staff should be aware of impact of the warning message.
Subcontractor Item Worksheet The Subcontract Item Worksheet lists all the subcontract items in the subcontract and provides an additional way to enter and change item information.
Change / Update

Description
Pantry region specific updates

Southeast region:

  • Posted the new DQI Review Project Close Agenda.

  • Posted an updated version of the Precon Trans 401 Required and Not Required letters.

Payment estimates | Items tab

Daily Work Reports (DWRs) warnings

How to handle item overruns identified when saving an DWR and during the payment estimate approval process.
Weekly Report of Time Charges

The report has been updated:

  1. Subcontractors on this list that do not have a Start Time, End Time, or Hours worked, should not appear on the report.

  2. Days of the week on the report are in order (Sunday – Saturday).
Pantry Spreadsheet update A new Cubic Foot (CF) spreadsheet has been created and posted on the Statewide Spreadsheets page.
Change / Update

Description
Adjusting liquidated damages Documented four different ways to handle and adjust liquidated damages on contract site records based on the situation.
Contract site times Clarified data entry timing for Working Day contract sites. p
Change / Update

Description
Weekly Report of Time Charges The Weekly Report of Time Charges is for working day contracts only. Each week, the Project Engineer should create this report for any active working day sites. Updated the documentation to clarify this process and how to print the report.
Change / Update

Description

Subcontractor entry changes

 Updated the following pages to clarify the entry of Tier 1 subcontractors, all tiers of DBE subcontractors, and lower tier subcontractors. This includes the entry of items and the total contracted amount for trucking firms and suppliers.
Pantry Statewide Forms Posted an updated copy of the CurbRampComplianceForm.pdf.
Pantry region specific updates

Southeast region:

  • Removed the Southeast Region 2018 manual.

Northeast region:

  • Posted an updated version of the Preconstruction conference invitation.
WisDOT Civil 3D Knowledge Base (C3DKB) - Construction Guidance for project field staff using Civil 3D design software to work with construction survey data. The C3DKB provides workflows for creating design geometry, plan sheets, and calculating surface and earthwork quantities.
Contract Review at First Payment Estimate Submittal Updated the checklist for reviewing contract data entry prior to submitting the 1st payment estimate. This checklist should not be used for payment estimates with conditional start notices or for stockpile only payment estimates.

Payment Estimates | Items

DWRs | Postings

Change Orders | New Items

 Added documentation about unattached (pending) items. An unattached item is an item added to the contract after the contract has been executed as a new item on a change order. Unattached items can be posted to on DWRs but are not recognized as contract items by the system until the change order is approved. These new contract items, if posted on an approved DWR, will appear automatically on the next payment estimate created after the change order is approved.
Change / Update

Description
Pantry region specific updates

Southeast region:

  • 2023_6_Underground Inspection.pdf
  • 2023_9_Underground Inspection.pdf
  • Precon_Trans401NotReq.docx
  • Precon_Trans401Req.docx
Estimate needs prior to construction starting (Conditional Start Notice)

In situations where an active contract does not have a Notice to Proceed Date issued yet, the region may reach an agreement with the prime contractor to issue a Conditional Start Notice so some preliminary work can take place. The Project Engineer, with the approval of the Project Manager, should work with the Contract Specialist to enter the Conditional Start Notice date on the Informational Times tab. The date will then appear on the Contract Status Dates Agency View. This process is followed if a payment estimate is required per region management to compensate the prime contractor for clearing and grubbing, bird netting, snake and turtle fencing, or for traffic control prior to construction starting.
Mobile Inspector

Recent mandated security changes for iPhones and iPads implemented by the State of Wisconsin are affecting the Mobile Inspector app. WisDOT staff are able to complete the initial setup of the app including docking and registering it. However, once they attempt to use the Mobile Inspector app for the first time, the app will open with a blank screen. If this occurs, WisDOT staff should open a ticket with the DOT IT Service Desk for mobile device support. The Mobile Support Team will remove the staff member's device from the Smart Devices policy allowing them to access and use Mobile Inspector.
Stockpile payment before notice to proceed Payment for stockpile items may occur after activation but prior to the notice to proceed and time starting on the contract. These situations DO NOT require a Conditional Start Notice. For early stockpile payments, the Payment Estimate Note should reflect "Stockpile payment only prior to work beginning".
Change / Update

Description
hma-pwl-production-v3.1.xlsm Change log - Changelog for hma-pwl-production-v3.1.docx
Pantry | Statewide form changes from the Wisconsin Department of Natural Resources - Handling Waste from Demolished Structures web page Posted an updated copy of the Notification for Demolition and/or Renovation (Form 4500-113)
DWR Item Postings

The new MIT 2023 installation package is located on the Downloads page. This update works with all versions of Microsoft Windows 11.
Notification for Demolition and/or Renovation and Application for Permit Exemption Form 4500-113

The obsolete version of this form has been removed from the AWPKB website and replaced with a link to the Wisconsin Department of Natural Resources Asbestos Removal and Notification website.
Pantry region specific updates

Northeast Region

  • Field resources folder and all contents removed
    • 2022 NER Field Construction Guidelines.pdf
    • 2022 NER Construction Binder.pdf
    • Finals Checklist for Construction Projects
  • Renamed the NE folder to Region Documents and posted the following new documents
    • 2023 NER Field Office Postings.pdf
    • 2023 NER Supplemental Construction Administrative Guide.pdf
   
Change / Update

Description
Diary changes
  • The "DD Diary - Daily Diary Remark" appears and is searchable on the Contract Progress Summary Diaries component. The Project Engineer MUST enter their daily diary remarks into a single "DD Diary - Daily Diary Remark" field to make this process work effectively. This field hold 3,999 characters and should be sufficient in most circumstances.
  • Diary entry can begin after contract activation and before construction starts. This can take place BEFORE the Time Charges Start Date is entered and the Site Status is set to Active on the main 00 site. Project staff will need to remember to enter these two fields when they are ready to start time on their contract.
System wide change

Since the project title and limit fields are both 35 characters in FIIPS, the AWP System Administrators set the Project Description field to 72 characters. This would equate to 70 characters plus 1 character for the semi colon plus a space which equals 72 characters.

This change impacts the following fields across Preconstruction and Contruction:

  • Project Description in Estimator – entered by the designer
    https://awpkb.dot.wi.gov/Content/precon/Estimator/CreateEstimate.htm#1
  • Project Description in AWP Preconstruction – entered by the designer
    https://awpkb.dot.wi.gov/Content/precon/Estimate/UpdatingPrjSummary.htm
  • Proposal Description in AWP Preconstruction – set during the proposal creation process
    https://awpkb.dot.wi.gov/Content/precon/Proposal/ProposalCreate.htm
  • Contract Project Description in AWP Construction – set during the transition process AND when adding a project to a contract after award – entered by the contract specialist
    https://awpkb.dot.wi.gov/Content/constr/LETContract/OtherContractAdmin/AddPrj.htm
Pantry | Region Specific updates

North Central Region | Region Documents
Replaced Weekly Update Template May 2022.docx with Weekly Update Template February 2023.docx

Northeast Region | NE
Posted the updated PreconConferenceInvitation.docx
Removed the 2020MtlPreconTalkPoints.doc

Northeast Region | Materials
Posted the updated 2023-distribution-delivery-sched.pdf

Northeast Region | Materials | QMP Templates
Posted these updated templates:

  • BADCmpctSum.docx - Base Aggregate Dense Compact Summary (155 Report)
  • BADSmallQtySum.docx - Base Aggregate Dense Small Quantity Summary (155 Report)
  • ConcAncQVSum.docx - Concrete Ancillary Testing Summary (155 Report)
  • ConcPvmtSum.docx - Concrete Pavement Testing Summary (155 Report)
  • ConcStrucSum.docx - Concrete Structures Testing Summary (155 Report)
  • HMAMixDensitySum.docx - HMA Mix & Density Summary (155 Report)
  • MSEWallNucDensitySum.docx - MSE Wall Testing Summary (155 Report)
DWR Item Postings

Clarified that items to be posted (original and new change order items) must be been added to the subcontractor on the Subcontractors component | Item tab prior to creating a DWR item posting.

Design Evaluations

Updated the documentation for the Design Evaluation Remarks section:

  • The Rating field MUST be set to N/A.

  • The Comment field MUST included the names and titles of all the raters including the Project Engineer, Project Manager, and Prime Contractor plus any general remarks that apply to this evaluation that will not be covered under the individual questions below.

Project staff MUST enter N/A for the rating for this question. Failure to do so may result in an overall invalid index score.
Pantry region specific updates

Southeast Region | Other region documents folder

  • New forms

    • PDSWAFTemplate.docx
    • RFPTemplate.docx
  • New (replacement) forms
    • 2023_6_Underground Inspection.pdf

    • 2023_9_Aboveground Inspection

  • Removed forms
    • FINALAbovegroundInsp.pdf
    • FINALUndergroundInsp.pdf
   
Change / Update

Description
Pantry region specific updates

North Central Region specific forms

  • Updated forms
    • ConstructionStartChecklist.pdf in the \Region Documents folder
  • Removed forms
    • All COVID-19 documents
Pantry | Statewide Manuals and Guides The Construction Administration Guidance is a living document to provide direction and access to information during the project. It is not all encompassing. Construction personnel should review and become familiar with the Construction and Materials Manual (CMM), Standard Specifications for Highway and Structure Construction (Standard Spec), and all tools made available to aid the administration process.
Construction | How to administer a construction contract | Contract finals | Contractor evaluations

Updated Contractor Evaluation requirements:

  • A contractor evaluation is required for the prime contractor and all Tier 1 subcontractors.
  • For the prime contractor, respond to the questions in both sections (Evaluation of Prime and Subcontractors AND Project Teams Evaluation of the Prime Contractor).
  • For subcontractors that are not trucking companies or suppliers, respond to the questions in the Evaluation of Prime and Subcontractors section. In the Project Teams Evaluation of the Prime Contractor section, respond N/A to all questions.
  • Do not create a contractor evaluation for trucking or supplier subcontractors who did not perform any work on the contract or it is not possible to rate the subcontractor.
Pantry NC Region Specific updates Posted the NCR Supplemental PE Guide 2023.pdf and removed the NCRPEGuide.pdf located under Region Specific | NC - North Central Region | Region Documents.
Generic Personnel and Generic Equipment table updates

The personnel and equipment updates affect the entry of Daily Work Reports (DWRs).

Generic Personnel changes

  • Removed 4 personnel types- Truck Driver, Concrete Mason/Concrete Finisher, Electrician/Electrical Line, and Mechanic

  • Added 6 new personnel types - Truck Driver 1 and 2 axles, Truck Driver 3 or more axles, Apprentice Carpenter, Apprentice Iron Worker, Cement Mason/Concrete Finisher, and Electrician

Generic Equipment changes

  • Removed 27 equipment types - Auger, Boom Truck, Chain Saw, Cold Roller, Crack Sealer, Cutting Torch, Decontamination Trailer, Diamond Saw, Finish Roller, Form Trailer, Paint Grinder, Paint Rig, Paint Sprayer, Pile Driver, Pneumatic Roller, Semi Trailer, Sheepsfoot Roller, Skid Steer Loader, Smooth Drum Roller, Steel Drum Cold Roller, Steel Drum Hot Roller, Tool Trailer, Vibratory Roller, and Welder

  • Added 19 new equipment types - Clearing Machine, Crash Attenuator, Decontamination Unit, Heater, Light Plant, Manlift, Off Road Dump Truck, Pavement Marking Removal Rig, Pavement Marking Groover, Pavement Marking Rig, Pugmill Mixer, Pulverizer, Rock Saw, Roller, Semi Tractor, Skid Steer, Tar Kettle, Telehandler, and Trailer
Contract Administration Overview component
Contract Progress Overview component
 The search capabilities on these components has been enhanced so staff can search for a contract using the following fields: Contract ID, contract description, controlling project ID, region, county, and contractor.
Pantry | Region Specific | SER | Pre-Constr Updated copies of the Precon-Trans401NotReq.docx and the Precon-Trans401Req.docx documents have been posted.
Change Orders | New Items

The Reference Item table of current items is available for use by the Project Engineer or Project Manager. This table is accessible from the dashboard (home page) and includes obsolete items and items that may not pertain to your contract based on the letting date of the contract. For more information, see the standard spec and CMM 238 Administrative Items in accordance with your contract.
Subcontractors

Clarified some reported issues working with subcontractors and subcontractor items.

  • Once a subcontractor has been listed on the DWR All Contractors On Site tab, the subcontractor cannot be removed from the contract.

  • If an item assigned to a subcontractor has been posted on a DWR, the item cannot be removed from the subcontractor. If that subcontractor is being replaced with another, the item can be assigned to the new subcontractor. It’s okay to assign more than the authorized quantity of any item. For example, staff can assign 1 EA Mobilization to more than one subcontractor.
Change / Update

Description
Pantry Spreadsheet update Updated the Signs.xlsx Pantry Spreadsheet example section that shows the engineer to enter the stop and yield signs in the calculation column which is a protected field.
A new process to request a new AWP user accounts and to modify an existing AWP user accounts has been implemented.

Go to the WisDOT AASHTOWare Project (AWP) Account Request form to request a new AASHTOWare Project account or to notify the AASHTOWare Project Administrators that you have switched employers.

Go to the WisDOT AASHTOWare Project (AWP) Account Modification Request form to add or delete system roles, request name changes, or update contact information including address and phone number changes.
Construction Contract Authority Staff Listing spreadsheet link on the External Links page, the Contract Preparation page for Contract Specialists and the Contract Setup page for Project Engineers The Construction Contract Authority Staff Listing is an Excel spreadsheet that provides contact information entered for each construction contract on the Contract Authority tab and the Additional Information tab including all construction staff, the prime contractor, field office address and location, the contractor project materials coordinator, the WisDOT project materials coordinator and the traffic control company.
Contract Administration | Additional Information Reformatted and added data entry fields on the Additional Information tab. Project field staff must enter contact information for the prime contractor, field office address and location, contractor project materials coordinator, WisDOT project materials coordinator and the traffic control company.
Pantry | Region Specific |NC - North Central Region | QMP The North Central Region has updated these QMP documents for the upcoming field season - HMA_PWL_PrePave_Meeting.docm, HMAPrePaveMeeting.docm and NonPerformace_NonConformaceConcurrent.docx.
Final Estimate and Closing the Contract

Added this important last step prior to closing the contract:

The Contract Specialist MUST refresh the Contract Status Dates Agency View prior to closing the contract to refresh all the dates on the agency view.

  1. Upon opening the Contract Status Dates Agency View, select Refresh from the "Select Refresh to Reload Contract Dates" drop down list.
  2. Click <Save>.
Subcontractor field is blank when adding DWR item postings
  • Before adding item postings to the DWR ensure that:
  • If any of the above requirements are missing, the subcontractor will NOT appear for the item to be posted.
Change / Update

Description
Design Evaluations Clarified the design evaluation process by adding additional guidance for the Remarks section to ensure this section is not included in the rating. Updated the images, evaluation steps and approval process.
Contractor Evaluations Added documentation to edit an approved contractor evaluation.

Change Orders Info box (Bullet #2)

Daily Work Reports - Item Postings Warning box

Adding and Posting to Administrative Disincentive and Non-Conforming Items

Clarified the addition of and posting to Administrative Disincentive and Non-Conforming Items.
Field Software User's Guide for Construction Staff The Field Software User's Guide for Construction Staff has been updated. Updates include how to use the Mobile Inspector Progressive Web App (PWA) with FieldManager and the Support Contacts list.
Mobile Inspector Updated the Mobile Inspector documentation as the latest release of the Mobile Inspector Progressive Web App (PWA) works with FieldManager.
Stockpiles

Provided new documentation to recover the remaining stockpile amount and close the stockpile.
Retainage Clarified how to reduce retainage on an estimate, including the semi-final estimate using the Retainage Maximum Dollar Amount field.
Pantry Statewide Forms An updated version of the Weekly Progress Meeting Agenda was posted.
Actual Completion (Time Charges Stop Date) Updated documentation if the Project Engineer updates the Actual Completion (Time Charges Stop Date) after its initial entry.

Contract Site Times

Updated the Site Times page with new image files for the Units and Dates component for all three site types. Also updated to provide clarity regarding site updates and adding additional sites. This information has been added to the "Info" box and header paragraph on this page.
Change / Update

Description

Reviewing and Marking Items Complete

and

Construction Reports

Updated these web pages to reflect the statewide Explanation of Variation threshold for items with quantities that are >=5% over or under authorized quantity.
WAMS Account Management including password resets How to reset your WAMS password if you cannot log into AASHTOWare Project
Change / Update

Description
Pantry Statewide Manuals and Guides An updated version of the Fieldnet-Approving-DisallowingFieldManagerEstimates-ContMods.pdf guide has been posted to provide guidance on handling browser certificate errors.
Pantry Spreadsheet Updates An updated version of the Sum.xlsx spreadsheet has been posted to correct an issue with protected cells.
Pantry Form Updates An updated version of the Benchmarks.docm file has been posted.
Pantry Southeast Region Specific updates

An updated version of the TempBusinessSignSEREgion5-18-18 document has been posted.

The new Pre-PaintMeetingAgenda document has been posted.
Change / Update

Description
Pantry Southeast Region Specific updates

An updated version of the Precon-Trans401Req.docx and Precon-Trans401NotReq.docx files have been posted.
Change / Update

Description
Pantry North Central Region Specific updates An updated version of the NCR Phone List has been posted.
Pantry North Central Region Specific Spreadsheet updates An updated version of the HMA_PWL_PrePaveMeeting and HMAPrePaveMeeting documents have been posted. The new NonPerformance_NonComformanceConcurrence document replaces the NonPerformanceQMP document.
Change / Update

Description
How to handle the Missing Percentage of Schedule DWR Item Posting Payment Estimate Exception

This is documented on the Construction FAQs, Payment Estimate Exceptions and Payment Estimates web pages.

This is a reminder that the next percentage threshold level on the 619.1000 Mobilization item has been reached and that the item might need to be included on this payment estimate. Refer to WS6191 Process Payments under Mobilization Bid Item (located in Pantry Statewide Spreadsheets) and continue to use this spreadsheet to track and make payments for mobilization.
Docking the Mobile Inspector Progressive Web App (PWA)

Some staff are reporting issues syncing with AWP Construction due to issues with the former registration process. If you are a current Mobile Inspector user and HAVE NOT DOCKED the Mobile Inspector app on your device's desktop, complete these steps to dock the app and register your device.

  1. Complete entry on any existing DWRs.
  2. Lock and Sync the existing DWRs with AWP Construction.
  3. Delete the Mobile Inspector bookmark from the browser.
  4. Complete these steps to dock and re-register the Mobile Inspector app. Remember to send your new Device ID to the AWP Support mailbox. If you are unable to Sync with AWP Construction after completing these steps, contact an AWP System Administrator for assistance.
Daily Work Report Remarks

Updated guidance for entering DWR remarks:

Select Type = DWRComment - DWR Comment
This field is for inspector's remarks for this specific DWR. Other general comments can also be entered.

Select Type = Trucking - CRL Trucking Remarks
To provide more detail pertaining to construction trucking related issues.

Select Type = Weather - Additional Weather Comments
To provide more detail about the weather on this specific date.

Info: Project staff can note if this is a "Postings only" DWR in DWRComment - DWR Comment remarks field.
Pantry Statewide Spreadsheet updates An updated version of the hma-density-field-ws-v2.1.3.xlsmspreadsheet has been posted on the Pantry Statewide Spreadsheet web page.
Change / Update

Description
Pantry Statewide Spreadsheet updates An updated version of the hma-pwl-production-v3.0.2.xlsmspreadsheet has been posted.
Pantry Statewide Forms
Pantry Statewide Manuals and Guides For contracts administered in FieldManager, refer to this statewide construction finals project records checklist, Finals Construction Project Record Checklist for Fieldmanager.
Pantry NE Region Specific updates

An updated version of the Preconstruction Conference Invitation has been posted under Region Specific | NE - Northeast Region | NE effective May 19, 2021.

An updated version of the 2021 NER Field Construction Guidelines has been posted under Region Specific |NE - Northeast Region |Manuals effective May 19, 2021.
Change / Update

Description
Pantry SE Region Specific Updates Posted new versions of the Precon-Trans 401NotReq and Precon Trans 401Req documents.
Pantry NC Region Specific updates Posted the new NCRPEGuide.pdf for contracts administered in AASHTOWare Project Construction.
Utility Conflict Report update For the 2021 construction season, it was determined that the Utility Conflict Report would be utilized in AASHTOWare Project Construction on all state trunk and connecting highway projects. Over the past few weeks, WisDOT discovered that the system is not saving any of the data that has been input for the Utility Conflict Reports. WisDOT has been coordinating with InfoTech to determine the cause, possible solutions, and timelines for implementation. Due to the unknown timeline to resolve the Utility Conflict Agency View, WisDOT has decided that the best interim solution is to have all state trunk highway and connecting highway projects complete the Utility Conflict Report using the methods from the pilot project years of 2019 and 2020. Go to Statewide Forms to access the Utility Conflict Report and the associated instructions .
Pantry Statewide Spreadsheet updates An updated version of the hma-pwl-production-v3.0.1.xlsm spreadsheet has been posted.
Pantry NE Region Specific updates

An updated version of the Preconstruction Conference Invitation have been posted under Region Specific | NE - Northeast Region | NE.
Change / Update

Description
Pantry Statewide Spreadsheet Updates
  • Replaced hma-density-field-ws-v2.1.1.xlsm with hma-density-field-ws-v2.1.2.xlsm
  • Replaced hma-pwl-production-v2.1.1 with hma-pwl-production-v3.0.xlsm
  • Replaced hma-pwl-test-strip-v2.1.xlsm with hma-pwl-test-strip-v2.1.2.xlsm
Construction FAQs A new FAQ web page for AWP Construction has been developed. This page provides a list of frequently asked questions from project staff as they administer their contracts in AWP Construction. We expect this page to updated frequently as we use the new system for this first time this year.
Pantry Statewide Forms Updates
  • Posted a new version of the DBE Commercially Useful Function Review and Certification (DT1011) in PDF format.
  • Added a description of NC/NP Justification Write-Up Addendum for NonConformance_NonPerformanceAddendum.docx
  • Added a description of NC/NP Justification Write-Up for NonPerformance_NonConformanceConcurrence.docx
Pantry NE Region Specific updates
  • Posted these updated documents:
    • 2021 NER Construction Binder.pdf
    • 2021 NER Field Construction Guidelines.pdf
  • Posted an updated version under the Records Box Label on the Region Specific | NE - Northeast Region |Manuals folder.
  • Posted the new Finals Checklist for Construction Projects under the Region Specific | NE - Northeast Region |NE folder.
  • Posted an updated version of the Preconstruction Conference Agenda and the Preconstruction Conference Invitation have been posted under Region Specific | NE - Northeast Region | NE.
  • Posted an updated version of the Materials Lab Delivery & Pickup Schedule (2021-distribution-delivery-sched.pdf).
  • Renamed NE - Northeast Region | Maerials | nonconformance_nonperformance Addendum_20200114.docx to Nonconformance_NonPerformance_Dept Addendum.docx.
Pantry NW Region Specific update

NW - Northwest Region Form

  • Replaced WeeklyConstructionUpdate_2020.docx with WeeklyConstructionUpdateForm_2021.docx
Pantry SE Region Specific updates

SE - Southeast Materials

  • Posted an updated 905Guide.docx.
  • Posted the new 2021HMANotifTemplate.xlsx.
  • Posted the new HMAprepavemtg2022.docx.
Change / Update

Description
Pantry NC Region Specific updates Posted an updated version of the FinalConstructionChecklist.pdf, NCRPEGuideFMGR.pdf, and the Weekly Update Template February 2021.doc found under Region Specific | NC - North Central Region | Region Documents.
Pantry Statewide Manuals and Guides update

The URL for Box Construction Project File Structure Guidance has been added to the Statewide Manuals and Guides page. This information is provided to project field staff to help ensure they save project files in the correct folders in the WisDOT DTSD Box cloud environment.
Pantry Statewide Spreadsheet update New MultipleItemSheet.xlsx that mirrors the layout of the Miscellaneous Quantities sheet and can be used for multiple items of the Each and LF type. This sheet can be useful when tracking items such as storm sewer, light poles and pavement marking.
Change / Update

Description
Pantry Statewide Spreadsheet update

Complete the DT2510 Project Team’s Evaluation of the Contractor form for construction contracts administered in FieldManager only. Go to Contractor Evaluations for the new process for construction contracts administered in AWP Construction.

Pantry Statewide Spreadsheet update

A new spreadsheet, SlabSpanTenthPoints.xlsm, was developed for use by field staff to assist in setting grades on slab span bridges.
Change / Update

Description
Pantry NE Region Specific update Updated Discentive IRI Ride 804.4410 TD1310 Entry Example.docx found under Region Specific | NE - Northeast Region | Materials |DT1310 Examples.
Pantry Statewide Form update

Updated CurbRampComplianceForm.pdf posted on the site.
New form dated 11/25/2020.
Change / Update

Description
Pantry ACM User Group Meeting Minutes Posted the ACM User Group Meeting minutes from the September 10, 2020 meeting.
Pantry Statewide Form updates

Updated CurbRampComplianceForm.pdf posted on the site.
New form dated 9/14/2020.

Removed link to the Buy America Cert form - WS4567 replacing with the new Buy America Certification form - DT4567.
Pantry Region Specific updates Northeast Region - Posted an updated copy of the PreconConferenceInvitation.docx in the \NE - Northeast Region \ NE folder.
Change / Update

Description
Pantry Statewide Manuals and Guides update Posted an updated copy of the Field Software User's Guide for Construction Staff with updated instructions on the "Extending Time on a Site using the Contract Modification Process"
Pantry Statewide Form updates Updated CurbRampComplianceForm.pdf posted on the site.
Pantry Statewide Spreadsheet updates

Updated ForceAccountCost.xlsx to correct some formula errors.
Change / Update

Description
FieldNet - Approving and Disallowing FieldManager Estimates and Contract Modifications Added notes to clarify that if the date range for work completed is missing on the estimate, the Project Manager should not entered this information in the comments field with FieldNet. The Project Manager should disallow (not approve) the estimate. The Project Engineer will receive a message in FieldManager that the estimate was denied and needs to follow the Estimate Rollback process.
Pantry Statewide Forms updates

Updated descriptions for these QMP forms:

ConcPvmtSum.docx - QMP Concrete Pavement Testing Summary (155 report)

HMAMixDensitySum.docx - QMP HMA Mix and Density Testing Summary (155 report)
Pantry Statewide Spreadsheet updates

Updated ElectricalWire.xlsx - There are too many rows in the spreadsheet and it is shrinking the width of the columns to make it fit. A change was made to eliminate the bottom 4 rows.
Region specific Pantry updates

North Central Region Specific forms

  • New forms
    • COVID Facilities Poster - STOP & Face Masks Template.docx in the \COVID-19 folder
    • ConstructionStartChecklist.pdf in the \Region Documents folder

Northeast Region Specific forms

  • Updated 2020MtlPreconTalkPoints.docx
Change / Update

Description
Pantry updates

Southeast Region Specific forms
Pantry updates

Northwest Region Specific Forms
Pantry Updates

Southeast Region Specific Forms
Pantry Updates

Northeast Region Specific Forms

  • Added detailed file descriptions to help staff using the AWPKB search feature locate forms.
  • Removed NonConformanceConcurrence20190403.docx
Pantry Updates

Statewide Spreadsheets

  • A calculation error on the Mobil.xlsx spreadsheet has been corrected.
20200514-acm-mtgminutes.pdf Posted May 14, 2020 ACMUG meeting minutes.
Statewide Spreadsheets Reformatted using tables and added a description to each spreadsheet to help staff using the AWPKB search feature locate spreadsheets.
Statewide Forms Reformatted the page using tables and added a description to each form to help staff using the AWPKB search feature locate forms.
ACM User Group Pantry subcommittee changes

Chad Hayes is the new chairperson of both the Pantry Spreadsheets Subcommittee and Pantry Forms Subcommittee.
Change / Update

Description
Pantry Updates

North Central Region

  • New document - COVID-19-Construction-Guidelines.pdf
Pantry Updates

Statewide Manuals and Guides

  • Posted an updated copy of the WisDOT HMA PWL Guide
  • Posted an updated copy of the Field Software Users' Guide for Construction Staff with clarification of the Mobile Inspector installation and clarification process.
  • Posted an updated copy of the Fieldnet-Approving-DisallowingFieldManagerEstimates-ContMods.pdf to clarify that staff must be connected with the VPN client and the correct profile to approve estimates from a remote location.
  • Revamped the Statewide Manuals and Guides page to reflect a format that is more searchable within the AWPKB site. If this is found to be acceptable, this will be incorporated on other Pantry web pages.

Statewide Spreadsheets

Statewide Forms - A-Z Forms

Statewide Forms - QMP Templates

  • New spreadsheets
    • BADSmallQtySum.docx
    • ConcPvmtThickSum.docx
    • MSEWallNucDensitySum.docx
  • Spreadsheet replacements
    • BADCmpctSum.docx replaces BaseAggCompactionTemplate.dotm
    • BADSum.docx replaces BaseAggTemplate.dotm
    • BGQVSum.docx replaces BeamGuardQVSum.dotm
    • HMAMixDensitySum.docx replaces HMAMixtureSumTemplate.dotm
    • IRISum.docx replaces IRISummaryTemplate.dotm
    • NonConformance_NonPerformanceAddendum.docx and NonPerformance_NonConformanceConcurrence.docx replaces NonPerformanceQMP.docm
    • ConcAncQVSum.docx replaces PCCAncSumTemplate.dotm
    • ConcPvmtSum.docx replaces PCCPvmtSumTemplate.dotm
    • ConcStrucSum.docx replaces PCCStrucSumTemplate.dotm
  • Deleted spreadsheets
    • BaseAggEx.pdf
    • BeamGuardSumEx.pdf
    • HMAMixtureSumEx.pdf
    • HMANucDensitySumTemplate.dotm
    • IRISummaryEx.pdf
    • PCCAncSumEx.pdf
    • PCCPvmtSumEx.pdf
    • PCCStrucSumEx.pdf
Change / Update

Description
Pantry Updates

NE - Northeast Region forms

Pantry Updates

Statewide Spreadsheets - HMA PWL spreadsheet updates

  • New hma-density-field-ws-v2.1.xlsm spreadsheet for documenting HMA density. Minor revisions that included adding check boxes for project details. Replaces HMADensityFieldWorksheet1min.xlsm.
  • The HMALongJointDensityV2.0.xlsm spreadsheet has been deleted since it has been combined with the new hma-pwl-production-v2.1.xlsm spreadsheet.
  • New HMAPWLProductionV2.0.xlsm spreadsheet for documenting HMA PWL information (density and volumetrics). Longitudinal joint density is now part of this spreadsheet. Updated 4/14/2020. Replaces HMAPWLProductionV2.0.xlsm.
  • New hma-pwl-test-strip-v2.1.xlsm spreadsheet for documenting HMA PWL test strip information. Updated 4/14/2020. Replaces HMAPWLTestStripV2.0.xlsm.
AWP Construction documentation We have begun posting the AWP Construction documentation for our pilot projects and for staff to have the opportunity to review prior to our proposed implementation with the December 2020 awarded contracts.
Pantry Updates

Pantry Statewide Forms - S-Z

  • The new Utility Conflict Documentation Report has been posted on the Pantry Statewide Forms page under Forms S-Z. This form replaces the UtilConflictRptProjMgr.dotm and the UtilConflictRptUtilCo.dotm.
  • The new Utility Conflict Report instructions have been posted on the Pantry Statewide Forms page under Forms S-Z.
Pantry Updates

NC - North Central Region Forms

  • Added a COVID-19 folder with 13 new forms and documents for region field staff.
  • Added a Field and Lab Considerations-04.13.2020.docx form.
  • Updated the Construction Project Field office sign.docx form.
Change / Update

Description
Pantry Updates

Pantry Statewide Forms - DT Forms updates

  • The DT2320 - Field Welding Inspection Checklist and the DT2337 - Contractor's Field Welding Plan have been added for the 2020 construction season and are posted on the Pantry Statewide forms page under DT Forms.

  • The DT1072 Erosion And Sediment Inspection form has been updated for the 2020 construction season and is posted on the Pantry Statewide forms page under DT Forms.
Pantry Updates

NE - Northeast Region Forms

 

NW - Northwest Region Forms

  • Replaced WklyContrUpdateBlankForm2019wMaterials.docx with WeeklyConstructionUpdate_2020.docx.

 

SE - Southeast Region Forms
DT1011- DBE Commercially Userful Function Review and Certification This form has been posted on the Pantry Statewide forms page under A-F Forms.
ACM User Group meeting minutes

Posted the February 24, 2020 ACMUG meeting minutes on the ACM User Group page.
Change / Update

Description
Field Software User's Guide for Construction Staff

Recent updates:

  • New change order late reason code added for UC (Utility Conflict or Utility Work Delay).
  • Updated the required estimate comments to reflect the current fiscal years.
  • Updated Field Information Tracking (FIT) Structures tab information.
  • Added additional information for creating and submitting the DT1310 Certification of Materials Report within Materials Information Tracking (MIT).
  • Updated support contacts.
  • The 2019 construction award winners are recognized in the updated guide.
ACMUG Updates

November 14, 2019 ACMUG meeting minutes posted.

The new ACMUG meeting rotation schedule for 2020-2027 meetings has been created and posted.
Pantry Updates

Pantry Statewide Forms - DT Forms updates

  • The DT2075 Finals Construction Project Checklist has been updated for the 2020 construction season.
  • The Pantry CMJ form has been replaced with the new DT2355 Contract Modification Justification.
  • The Erosion Control Order - WS1074 has been replaced with the DT1074 Erosion Control Order.
  • The Damaged Girder Incident Report has been posted on the Statewide Forms page under A-F.

SE - Southeast Region Forms

  • Posted the new GEO7X Sign Out Form
  • Posted the new PDS Work Authorization Form PDSWAFTemplate.docx
  • Posted the new Request for Price template RFPTemplate.docx
  • Posted the new HMA Paving Inspection form HMAChecklist.xlsx
  • SoutheastMaterials folder updates:
    • 905Guide.doc
    • 2020HMANotifTemplate.xlsx (new file name)
    • AncConcBidItems.xlsx
    • AncConcTracking.xlsx
    • BaseAggTracking.xlsx
    • BuyAmericaExemption.xlsx
    • Close Out Letter.docx
    • ConcDeckPourAuthorization.docx
    • ConcreteBridgeDeckPrePourMtg.docx
    • ConcreteBridgeSubStrucPrePourMtg.docx
    • ConcretePvtPrePourMtg.docx
    • DT1310Guidance.docx
    • HMAprepavemtg2020.docx (new file name)
    • HMAQuantityTracking.xlsx
    • MtlFinalsCheckIn.docx
    • MtlHelpfulHints.docx
    • NucDensityIncentive.xlsx
    • QMPchklst-Agg.docx
    • QMPchklst-ConcAnc.docx
    • QMPchklst-ConcPvmt-Struc.docx
    • QMPchklst-HMA.docx
    • QMPchklst-IRI.docx

NC - North Central Region Forms

  • Posted the updated NCRPhoneList.pdf
  • Posted the updated PreConAgenda.docx
  • Posted the new NCRPEGuide.pdf and removed the old 2019NCRPEGuide.pdf
  • Posted the new Initial Update Template February 2020.doc and Weekly Update Template February 2020.doc replacing the 2019 templates.
   
Change / Update

Description
Pantry Updates

SE Region Specific Forms
Downloads updates Updated Field Software User's Guide for Construction Staff reference pages on the Downloads page.
Field Software User's Guide for Construction Staff updates
  • Updated the Support Contacts page to reflect staffing changes.
  • Added the new UC - Utility Conflict or Utility Work Delay reason code for contract modifications.
  • Page renumbering so the page number in the footer matches the page number in the browser or PDF reader software.
Contract Administration Software User’s Guide updates
  • Pages 16-17 - Additional information added on extending time versus adding a new site.
  • Page 23 - New information when adding a new project to an existing contract dealing with the FIIPs Review Control field and project authorization levels.
  • Paged 37-38 - New instructions for retaining money versus reducing the retainer on a contract.
Change / Update

Description
Pantry Updates

Statewide Forms
Change / Update

Description
Pantry Updates

Statewide Manuals and Guides

  • Updated Field Software User's Guide for Construction Staff posted to reflect a new change order reason code of UC for utility conflict or utility work delay.

Statewide Forms

  • Updated naming conventions for ALL WS forms to reflect WS following by the form number (e.g. WS3014). Users can still search on the form title as these are listed on the Statewide Forms page.
  • Posted an updated copy of the CurbRampComplianceForm.pdf.
Change / Update

Description
Pantry Updates

North Central Region Specific

Statewide Forms

Noted Wayne Chase as Interim chairperson for the Pantry Spreadsheet and Pantry Forms subcommittees.
Change / Update

Description
Materials Information Tracking (MIT) update Information about downloading the September 10, 2019 version of MIT and a link to a list of MIT updates / changes posted on the Downloads page.
Pantry Updates

Region Specific | Northeast Region updates:

 
Change / Update

Description
Pantry Updates

Region Specific | Northeast Region updates:

  • New 2019MaterialPreconTalkPoints.docx located under the NE section
  • New MaterialProjRecordsChklst_20190723.xltx and NonConformanceConcurrence20190403.docx located under the Materials section
  • Renamed the QMP section to Materials
  • Moved QMPTemplates under Materials

Statewide Form updates:

 
Change / Update

Description
Pantry Updates

Posted the February 14, 2019 ACM User Group meeting minutes
Change / Update

Description
Pantry Updates

Statewide Manuals and Guides:

  • Updated ContractAdministrationSoftwareUsersGuide.pdf by clarifying the contract modification deletion process in FieldManager and CAS.

Statewide Form updates:

Statewide Spreadsheet updates:

Region specific updates:
Change / Update

Description
Pantry Updates

New pages - ACMSubcommittees.htm and PantryOverview.htm replace the PantryUserOver.docx and ACMPantrySubCommitteeGuidelines documents.

Statewide Form updates:

  • Added the new CRIConceptEvaluation.docx form for Cost Reduction Incentive (CRI) validation process for review of all CRI concepts submitted by contractors.

Statewide Spreadsheet updates:
Automated Construction Management User Group Moved the Automated Construction Management User Group (ACMUG) information including group membership information and meeting minutes from the WisDOT internal dotnet site to AWPKB.
wisdot-pwl-guide.pdf WisDOT HMA PWL Guide

Field Software User's Guide for Construction Staff

Field Software User's Guide For Construction Staff (FSUG) updates:

  • Removed reference to pay plan quantity items.
  • Clarified Mobile Inspector CMS registration process.
Pantry Updates

Statewide Form updates:

Statewide Spreadsheet updates:

  • Revised spreadsheets from BTS - HMAPWLProductionV2.0 and HMAPWLTestStripV2.0
  • Revised Signs.xlsx to resolve formula error.
Change / Update

Description
Pantry Updates

Region Specific Pantry updates:

NCR

  • Replaced Construction Memos (yellow), Contract Administration Docs (blue), Contract Modification Examples, Project Record Keeping Summary (green) and 2018NCRPLGuide.pdf with the 2019NCRPEGuide.pdf under the Region Documents section.
  • Replaced PreConInvite.docx with PreConInviteForm.pdf under the Region Documents section.

Statewide Form updates:

Statewide Spreadsheet updates:

 
Change / Update

Description
ContractAdministrationSoftwareUsersGuide.pdf The new Construction Administration User's Guide is a reference guide for region staff who help administer construction contracts using FieldManager, FieldNet, AASHTOWare Construction Administration System (CAS), Project Tracking plus FIIPS to address common issues, add sites, add projects, generate reports, deal with retainage issues, deal with site issues, and distribute new construction contracts.
Pantry Updates

Region Specific Pantry updates:

NER

  • Updated 2019 NER Construction Binder.pdf
  • Replaced 2018NERFieldConstGuidelines with 2019NERFieldConstrGuidelines.pdf

NCR

  • Removed Weekly Communication Ex.doc and replaced with Initial Update Template February 2019.doc and Weekly Update Template February 2019.doc

NWR

SER

  • Removed ContMods\ConModJustification.docx as it has been replaced with StatewideForms\CMJ.dotm
  • All 22 files in the Southeast Materials folder have been updated.
  • New file - Southeast Materials\Close Out Letter.docx

Statewide form updates

Statewide Spreadsheet updates

  • Removed subcategories so all spreadsheets appear by default.
  • Added member names and contact information for the Statewide Spreadsheet Committee.
Change / Update

Description
Downloads
  • Added reminder to backup all field software databases BEFORE running installation packages.
  • Added links to FieldManager5.3cWithPatch.exe and FieldBook5.3cWithPatch.exe.
  • Updated instructions for FieldManager5.3cWithPatch.exe and FieldBook5.3cWithPatch.exe installations.
Field Software User's Guide for Construction Staff
  • Updated page 62 to reflect some changes and clarify the backup process.
  • Updated page 18 of Creating an Estimate and page 20 of Estimate Rollbacks to clarify Estimate Comments requirements.
Pantry Updates

Region Specific Pantry updates:

NER

 Statewide form updates

Pantry Oversight updates:

Statewide Manuals and Guides:

  • Removed Using Mobile Inspector. These instructions have been incorporated into the Field Software User's Guide for Construction Staff pages 46-51.

 

 

Change / Update

Description
Pantry Updates

Region Specific Pantry updates:

 
   
Change / Update

Description
Field Software User's Guide for Construction Staff
  • Updated the Mobile Inspector instructions on pages 42-44 clarifying the CMS registration process, adding mobile inspectors at a later date, and how to add inspectors to a FieldManager contract.
  • Added page 22, FieldManager - Removing Lump Sum Items from a Contract.
  • Added page 23, FieldManager - Guidance for Delayed Contracts (Contracts that cannot be completed until the following spring).
  • Added page 24, FieldManager - Net Change Amount Issues on Contract Modifications
  • Added page 25, FieldManager - Processing Contract Modifications with Site Time Extensions.
  • Added information about the Construction Contract Payment Viewing System on page 19 of FieldManager - Estimates and on page 21 of FieldManager - Estimate Rollbacks under ad Additional Information note.

 

 

Change / Update

Description
Field Software User's Guide for Construction Staff Provided additional guidance for Site Events for all contract types under the Contract Setup section.

 

Change / Update

Description
Field Software User's Guide for Construction Staff Updated footer to reflect the location of the file on the AWPKB site, updated Support Contacts page and an updates to the import ACP file instructions.
FieldNet - Approving or Disallowing Estimates and Contract Modifications Posted this document for construction project managers and supervisors on the Pantry | Statewide Manuals and Guides page.
Downloads Consultant construction staff can download and install the new ACMApplications-Backup.exe file. This package will update the C:\ACMApplications folder. This folder contains a list of WisDOT field applications and supporting documentation for contract administration. It will also download the new FieldManager 5.3c ACP file (FM53c.acp).
NW Region Construction Admin Manual The document is currently being updated by the North West Region Contract Specialists and has been removed from Online Pantry. The document will be located on this page in the future - Pantry Region Specific Northwest Region

 

Change / Update

Description
New location of Pantry Pantry is now located on the AWPKB site. In the future, local installs of Pantry will be deleted from project engineer's computers and replaced with a link to AWPKB Pantry. Refer to the site to access the latest copy of a form, document or spreadsheet. Internal WisDOT staff can still access Pantry from their network drives.
Pantry file updates

September 2018

  • FieldManagerSoftwareUsersGuideForConstructionStaff.pdf
  • NE Region - LPWeeklyConstrUpdate.docx
  • Deleted NE Region - DraftNERConstrQualityIndex.docx
  • Reorganized the Northeast region's pantry folder structure:
    • NE Project Binder is referred to as Field Resources.
    • QMPTemplates are no longer a subsection of QMP.
  • Reorganized the Southeast region's pantry folder structure:
    • Files that were located at the root level folder now appear under Other Region Documents

July 2018

May 2018

April 2018