PRECONSTRUCTION MEETING AGENDA

Wisconsin Department of Transportation

WS1030 6/2019

Project ID
Project Name
Location
Project Engineer

Introduction

Purpose of Meeting

Review Agenda

Distribute Attendance Roster

General Project Information

Description of Proposed Work

Contract number/WisDOT Project ID/Federal Project No

Contract Cost and Time

Anticipated Starting Date

Project Construction Issues

Pedestrian Curb Ramp Construction Details

Project Personnel

WisDOT Personnel

Area Construction Supervisor

Engineer

Inspectors

Prime Contractor’s Personnel

Superintendent

Work supervisors

Roles and Responsibilities

Line of Communication (Line of Communication Form)

Dispute Escalation

Subcontractors

Names of proposed subcontractors

List of work operations to be sublet

Names of authorized representatives plus work address and phone

Sublet Request Forms

WisDOT for approval:

Need for WisDOT approval before start of work by subcontractors

Line of communication: WisDOT, prime contractor, subcontractors

Suppliers

Names of proposed suppliers

List of items to be supplied

Names of authorized representatives, plus work addresses and phones

Progress Meetings

Frequency of Meetings

Meeting location and time

Expected attendance

Public Relations

Contact with news media

Contact with local government officials

Contact with abutting property owners

Contract Administration

Forms to be submitted by contractor

Provide a separate list that shows the “when, to whom and how many”

Furnish an initial supply of forms

RFI Process

Notice of Change and claims process

Contract Features

Special Provisions & clarifications

Items of work

Measurement, acceptance, and payment process

Special measurement and acceptance procedures

Special permits

Progress payment process and frequency

Field Office and Field Laboratory

Delivery date

Location and access

Requirements

Safety

Sanitary and Health

Equipment; computer

Construction Work Schedule

Overview by WisDOT

Notice to Proceed Procedures

Coordination with other projects, contractors, utilities, railroad

Contractor’s work schedule

Plan of work operations

Time frame, hours of work, number of shifts

WisDOT Form EC707 requirements

Advance notice required for extra shifts

Anticipated Conflicts

Major Work Operations

Utility Coordination and Adjustments

Utility agreements

Utility work schedule

Current status of work

Anticipated Problems

Right of Way

Current status of agreements and commitments

Agreements and commitments

Buildings

Easements

Encroachment

Fences

Firewood and timber

Blue commercial signs: (see Removal of Specific Information Signs and Associated Posts special provision)

Unsecured Parcels

Anticipated secure date

Notifying owners about conflicts

Traffic Control

Traffic Control Plan

Detours and bypasses

Road closings

Access

Through traffic

Local traffic, school buses, mail delivery

Non-vehicular traffic

Emergency vehicles

Notify fire and police of road closings

Holiday work restrictions

Signing requirements

Signing plan

Conformance with MUTCD (State and Federal)

Barricades

Lights

Arrow Boards

Changeable/programmable message boards

Maintenance Plan

Name and phone of person responsible for 24-hour emergency service

Advance warning signs

Dust and Noise Control

Haul roads

Crushers

Mixing plants

Environmental Considerations

Erosion Control Implementation Plan

Erosion Control for the project

Protection of environmental features

Environmental Permits

Ancillary Structures Inspections

Overhead sign supports

Sign bridges

Traffic signal monotube poles (type 9,10,12, and 13 poles)

High mast lighting poles

Materials

Sources and locations

Contractor to submit list of suppliers ASAP

Use of standard State form for reporting

Testing and Certifications

Establish list of all materials needing testing test reports and certifications;

Catalog numbers, manufacturing details

Establish needed lead time

Acceptance procedures

Rejected or Deficient Materials

Pits, quarries, and waste area requirements

Location of pits and quarries to be used for project

State Historical Society requirements and procedures:

Archaeological finds reported to SHSW

Negotiations and royalties

Establishing commercial status:

Necessary permits

Contractor’s obligations upon closing pit:

Site restoration

Marsh excavation disposal sites

DNR restrictions

QMP Process & Reporting procedures

Identify the CDMP and WDMP

Provide E-Guide to contractor

Detours and Haul Roads

Identification of routes

Logging

Local officials notified and allowed to attend

Traffic Control

Restrictions, noise & dust control

Surveying

Initial layout and data transfer

Special staking information

Offsets; how to mark and read stakes

Safety

Contractor’s Safety Plan

Job-related injuries and how will they be handled

Incident Management

Emergency protocols and contacts

Project Acceptance and Finals Process

Final acceptance procedure and punch list

Retainage

Production rates (enter using online tool)

Evaluations and Critiques

Plan, specifications and special provisions

Contractor and subcontractor

Consultant

DBE Involvement

Project Goals

Contractor’s approach for achieving goal

Apprenticeship Program

Labor and Wage Compliance Meeting

Introduction of representatives:

Contractor

Subcontractor

WisDOT; consultant (if applicable)

Equal Employment Opportunity:

Designation of EEO officers

Prime contractor

Subcontractor

Contract provisions

Wage compliance:

White sheet rates

Fringe benefits

Payroll reviews

Postings:

List of required documents

State

Federal

Required WisDOT forms; supply a quantity plus a sheet of explanation.

Reviews by WisDOT:

Field interviews with contractor personnel

Responsibility of prime contractor for subcontractor actions