e-Ticketing

Last updated: 2025-05-30

WisDOT is moving towards a paperless materials ticketing process, often referred to as e-Ticketing, to enhance productivity, reduce environmental impacts, and improve safety across state job sites. e-Ticketing provides digital means to produce, transmit, and share materials data to track and verify material deliveries. The hope is this will streamline inspections and improve contract administration.

As we enter into the 2025 construction season, WisDOT will share information on the WisDOT Portal which allows project field staff to connect to asphalt, concrete and aggregate producers to exchange electronic load ticket information, and material data. This can be done using a laptop or mobile device. Staff will need a log on account for the WisDOT Portal.

  • 2024 – Publish e-Ticketing specification and include on select contracts.
  • 2025 - Increase the number of contracts using e-Ticketing. The electronic load ticket requirement will be added to contracts meeting the following quantity threshholds:
    • HMA Pavement (sum of all bid items) > 30,000 tons
    • Concrete Pavement (sum of all bid items) > 20,000 SY
    • Concrete Masonry Structures > 1,300 CY
  • 2026 - e-Ticketing required on most WisDOT let contracts.

    • 2026 implementation will be based on lessons learned from 2024 and 2025

 

The WisDOT Portal is provided by HaulHub and will allow WisDOT staff to connect to any vendor software and equipment to manage e-Tickets. HaulHub is an e-ticketing software company, which will allow WisDOT to create a simple connection through the WisDOT Portal to integrate with the Contractor’s selected e-Ticketing vendor software. HaulHub is licensed through AASHTOWare and will connect to AASHTOWare Project Construction.

For suppliers with existing systems, the WisDOT Portal is free to and provides API (Application Programming Interface) connection access, or HaulHub will assist in setting up this connection. For suppliers without a provider, HaulHub can provide a no-cost solution to ensure that e-tickets are sent to the WisDOT Portal. We encourage all members to reach out to HaulHub directly regarding APIs, or visit www.haulhub.com/wisconsin-department-of-transportation, to begin the process of connecting e-tickets.

 

Info:
WisDOT is NOT directing the use a specific vendor for e-Ticketing. There are multiple vendors that provide e-ticketing solutions.