Daily Work Reports (DWRs)

1. Log into AASHTOWare Project.
   
   
2. Select the appropriate role (home button action arrow and select the ProjectEngineer or Inspector role).
   
   
3. Follow these steps based on your role, to access the Contract Progress Summary component | Daily Work Reports tab:
   

   Project Engineer role

   1. From the dashboard, select the Contract Progress hyperlink under the Construction component.
      
      
   2. Select the contract under Contract Administration Overview by searching for the Contract ID, controlling project ID, region, county or contractor in the search box. 
   3. Click on the contract ID hyperlink for the contract you are working on. 
      

      

   Inspector role

   1. From the dashboard, select the Contract Progress hyperlink under the Inspector Links. 
      
      
   2. Select the contract under Contract Administration Overview by searching for the Contract ID, controlling project ID, region, county or contractor in the search box.
   3. Click on the contract ID hyperlink for the project you are working on. 
      
      
      
4. On the Contract Progress Overview component, select the Daily Work Reports tab.
   
   
5. Click <Add> to add a new report.
   OR
   Select an existing DWR under Contract Progress Summary | Daily Work Reports tab by searching for the DWR Date or Inspector in the search box.
   
   

Info: When editing an existing DWR in Pending Approval or Approved status, select the Daily Work Report row Open Row Actions Menu | Change to Draft option before attempting to make any changes to the DWR.

1. Enter or update the following fields based on the table below. Note which fields are required by the system.
   
2. Click <Save>.

Requirement: If this is a "postings only" DWR, all subcontractors and the prime contractor associated to the items to be paid MUST be selected. Note 0 hours if they are not working on site on the date of this DWR.

1. Click <Select Contractors>
   
   
2. On the Select Contractors component, select one or more contractors.
   
   
3. Click <Add to DWR Contractors>.
   
   
   
4. For the contractor and each subcontractor provide the time frame or number of hours worked:
   • Enter a Start Time and a Stop Time.
     
   • Enter the number of hours that the contractor worked that day. Enter 0 hours if the contractor is not working on site or this is a posting only DWR.
     

   Info:
   Project staff will need to uncheck the Payroll Not Required checkbox to enter start / end time OR hours worked for the prime contractor.
   
   Mobile Inspector data entry:
   The Start Time and Stop Time fields do not appear in Mobile Inspector. If these fields are required to document the time the contractor was on site, the fields need to be entered in AWP Construction by syncing and editing the Mobile Inspector DWR. Change the status of the DWR from Pending Approval to Draft before making any field changes (Open Component Actions Menu | Change to Draft).
   
   Night Work (Suggestions for entering the time the contractor or subcontractors worked at night):
   - Enter the number of hours in the hours field for the contractor. Under DWR remarks, note the night start time and next day morning end time (e.g. Contractor on site at 9 p.m.; finished shift at 5 a.m.)
   OR
   - Enter the start and end time that the contractor worked, selecting the night date and time for the start time and the next day morning date and time for the end time. Under DWR Remarks, note both the night and morning work. For the next day's DWR, add a note stating to see yesterday's DWR for notes about the early morning work.
   

5. Click <Save>.
   
   
   

The contractor and subcontractors must be added and saved on the Contractors On Site tab before assigning equipment to them. Available equipment options are in the Generic Equipment table.

1. Select the Contract Daily Work Report Summary Contractor Equipment tab. For the prime contractor and each subcontractor on site, select the Row Menu Action | Select Equipment.
   
   
   
2. Search for and select equipment used by the selected subcontractor on the DWR date. As equipment is selected from the list, the counter will track the additions.
   
   
   
3. Confirm the counter field to confirm the equipment selected is correct. if it is, click <Add to DWR Contractor Equipment>.
   
   
   
4. For each piece of equipment, enter the following fields. Click <Save> when complete.

Field	Required	Description
Number On Site	Yes	Number of pieces of this equipment on site.
Number Used	No	Number of pieces of equipment used.
Hours Used	Yes	Number of hours the equipment was used.
Hours Idle	No	Number of hours the equipment was idle.
Comments	No	Comments MUST include the specific type of equipment used. Examples: Off Road Trucks: Volvo A40F Cat 740 John Deere 460E Rollers: Dynapac CC624HF Ingersoll-Rand ProPac SD 100 Beuthling B305 Scrapers: Cat 642 John Deere 1510 Skid Steers: Bobcat S850 with asphalt mill New Holland LS225 with trencher John Deere 330G with power broom Trailers: Flatbed Form Trailer Tool Trailer   If the equipment used is from a trucking company, include the trucking firm and the truck numbers for all trucks. Examples: Joe Dirt, #14, #1, #15 Twin Lakes, #2, #4 Earth, #5, #7

The contractor and subcontractors must be added and saved on the Contractors On Site tab before assigning personnel to them.

1. For the prime contractor and each subcontractor on site, select the Row Menu Action | Select Personnel.
   
   
   
2. Search for and select personnel from the default list that worked on the DWR date.
   
   
3. Click <Add to DWR Contractor Personnel>.
   
   
   
4. For the prime contractor and each subcontractor, enter the following fields and click <Save> when complete.
   

   Field	Required	Description
   Number On Site	Yes	Number of this type of personnel on site.
   Hours	Yes	Number of hours this type of personnel worked.
   Comments	No	Comments about personnel

   

To add an item

Tips:

• Repeat the steps below for each item posting.
• Do not forget to click <Save> frequently after entering the required fields for an item or item data entry may be lost.
• On administrative items including disincentive or non-conforming items, if the unit price was entered correctly on the change order (as 1.00 or -1.00), the quantity entered in the posting should be the total dollar value. DO NOT enter the quantity field on any item as a negative value as this will result in an error during the payment estimate creation process.
• It is recommended not to post any pending (unattached) items until the change order is approved. An unattached item is an item added to the contract after the contract has been executed as a new item on a change order. Unattached items can be posted on DWRs but are not recognized as contract items by the system until the change order is approved. These new contract items, if posted on an approved DWR, will appear automatically on the next payment estimate created after the change order is approved.
• If several item postings are added to a single DWR, make sure to complete the entry of all the fields noted below including the Quantity Posted. The item posting record can be saved with no value in the Quantity Posting field. To easily confirm this, compare the number of item postings between the Contract Progress Summary component and the Contract Daily Work Report Summary Postings Component.

1. From the Contract Daily Work Report Summary component, select the Posting tab.
2. Click <Select Items>.
3. On the Select Items component, search for and select one or more items.
4. Click <Save> to add the items to the DWR.
   
   
5. The new items will appears at the bottom of the DWR item list. Expand an item row and enter the following required fields.
   • Contractor - This field that will autofill based on the contractors added on the Contractors On Site tab. If no contractors appears, go to the Contractors On Site tab and make the appropriate additions.
   • Quantity Posted
   • Station From and Station To
     OR
     
   • Location
   • Remarks - Suggested data entry includes source document information / location or comments on the item installation.
6. Click <Save>.

To create multiple postings under the same item

1. From the row of the item requiring multiple postings, click the item Open Row Actions Menu | New Posting
   
   
2. The new DWR Item Posting is automatically expanded.
3. Required fields:
   • Quantity Posted
   • Station From and Station To
     OR
     
   • Location
   • Remarks
4. Click <Save>.
   

To delete an item

1. On the DWR Postings tab, locate the item.
2. Click the item Open Row Actions Menu | Delete
   
   
3. The item is marked for deletion.
   Click <Save> to confirm the item deletion.
   OR
   Click the undo arrow to revert this action.
   

1. From the Contract Progress Summary | Daily Work Reports tab, locate the Daily Work Report (DWR) to copy.
   
   
2. Select Open Row Actions Menu | Copy
   OR
3. From the Contract Daily Work Report Summary component, select Open Row Actions Menu | Copy.
   
   
   
4. On the General tab, update the following fields:
   • DWR Date
   • Inspector
   • Remarks - DWRComment - DWR Comment: Edit or delete the remarks from the original DWR.
     
     
5. Click <Save>.
   
   
   
6. The Contract Daily Work Report Summary General tab will appear. Edit the following copied information:
   • Contractors On Site - Add or delete subcontractors and adjust work hours.
   • Contractor Equipment - Add or delete equipment for the contractor and each subcontractor. Add numbers of pieces of equipment, hours used, hours idle and update comments.
   • Contractor Personnel- Add or delete personnel for the contractor and each subcontractor. Add number of personnel, hours worked and update comments.
   • Postings must be reentered and cannot be copied from DWR to DWR.
     
     
     
     

Go to Daily Work Report (DWR) Approval Process for details on these processes.

DWRs in Pending Approval status must be rejected and then placed in Draft status prior to editing it. This includes DWRs created in AWP Construction and synced from Mobile Inspector.

1. On the Contract Daily Work Report Summary component select: 
   1. Open Component Actions Menu | Reject
   2. Open Component Actions Menu| Change to Draft
2. On the Contract Progress Summary component | Diaries tab, select a diary followed by:
   1. Open Row Actions Menu | Reject
   2. Open Row Actions Menu | Change to Draft

Requirement: Only draft DWRs can be deleted.

1. From the Contract Daily Work Report Summary component, locate the Daily Work Report (DWR) to delete.
   
   
2. Select Open Row Actions Menu | Delete.
   
   
   
3. The DWR is marked for deletion.
   Click <Save> to complete the DWR deletion process.
   OR
   click "Undo" to revert the process and not delete the DWR.
   

1. Within the Daily Work Report, select Open Component Actions Menu | Reports | DWR Report.
   
   
   
2. On the Generate Report - DWR Report Set Parameters component, Show Contractor Staff and Show Agency Staff should not be selected. WisDOT tracks personnel and equipment on DWRs only.
   
   
3. Click <Execute>.
   
   
   
4. The report will be generated and appear in a new browser tab. The report can be viewed, printed or saved in PDF format.
Tips:

What is the difference between a report and a historical report?

A report can be generated at any time within the application. Some reports have a historical report available at the completion of an approval process. This includes the daily work reports (DWRs), Change Order Report, Contract Project Design Evaluation Report, Contractor Evaluation Report, Items With Unpaid Placed Quantities report, Payment Estimate for Contractor report, and the Payment Estimate Summary By Project Report. For these reports, print this report version until the historical report becomes available.

A historical report is the final report for a specific approval process. This includes daily work reports (DWRs), contract project design evaluations, contractor / subcontractor evaluations, and payment estimates. When the final approval is granted for one of the noted processes, the historical report is generated as a PDF file that is directly attached to the source record (e.g. change order number 0004, payment estimate number 0005, etc.). In the case of DWRs, they are part of an approved payment estimate and the associated DWR Report is created when the final approval is received on the payment estimate. The historical report is the final copy of the report and cannot be edited.

1. From any component, select the Global Actions Menu | Generate Report.
   
   
   
2. On the Generate Report component, select the DWR Report.
   
   
   
3. When the report is selected, the Generate Report - DWR Report | Select Data component will appear.
   1. Search for the contract ID.
   2. Select one or more DWR Report Dates to print.
   3. Click <Execute>.
      
      
      
      
4. The report will be generated and appear in a new browser tab. The report can be viewed, printed or saved in PDF format.