Summary of Preconstruction changes

November 2024

Change / Update	Description
Changing from Spec Book 03 to Spec Book 25 - process changes	The current Spec Book ‘03” version was created in 2003 when we revised the item numbering format. Every year when the new Standard Specification is released, Spec Book ‘03’ was updated with the bid item changes for the std spec and STSP updates. In 2024, it was determined that WisDOT would create a new Spec Book ‘25’ to align with the publication of the 2025 std spec. We missed a mandatory step required after updating the project Spec Book from 03 to 25. Once the update is complete the project is no longer assigned to a WisDOT workflow phase. Staff MUST set the workflow before adding the projects back to an existing proposal or creating a new proposal. Go to Change project spec book \| Reentering the project workflow phase for the updated instructions.

Change / Update

Description

Changing from Spec Book 03 to Spec Book 25 - process changes

The current Spec Book ‘03” version was created in 2003 when we revised the item numbering format. Every year when the new Standard Specification is released, Spec Book ‘03’ was updated with the bid item changes for the std spec and STSP updates. In 2024, it was determined that WisDOT would create a new Spec Book ‘25’ to align with the publication of the 2025 std spec.

We missed a mandatory step required after updating the project Spec Book from 03 to 25. Once the update is complete the project is no longer assigned to a WisDOT workflow phase. Staff MUST set the workflow before adding the projects back to an existing proposal or creating a new proposal. Go to Change project spec book | Reentering the project workflow phase for the updated instructions.

October 2024

Change / Update	Description
Estimator catalog update	Effective October 21, 2024, the catalog file called ‘ENG2025.cat’ can only be used in conjunction with the Estimator application. It is not intended for use by contractors. The ENG2025 catalog contains 3 years of item bid history information from contracts let September 2021 thru September 2024. This catalog contains changes included in the 2025 Standard Specifications and STSP updates effective with the November 2024 letting. In addition, this year, the item Spec Book version has been updated from ‘03’ to ‘25’ to also match the 2025 Standard Specification. Estimator item catalog (Updated October 21, 2024) The next anticipated catalog update will be in January 2025.

Change / Update

Description

Estimator catalog update

Effective October 21, 2024, the catalog file called ‘ENG2025.cat’ can only be used in conjunction with the Estimator application. It is not intended for use by contractors. The ENG2025 catalog contains 3 years of item bid history information from contracts let September 2021 thru September 2024. This catalog contains changes included in the 2025 Standard Specifications and STSP updates effective with the November 2024 letting. In addition, this year, the item Spec Book version has been updated from ‘03’ to ‘25’ to also match the 2025 Standard Specification.

Estimator item catalog (Updated October 21, 2024)

The next anticipated catalog update will be in January 2025.

July 2024

Change / Update	Description
Spec Book 25	The current Spec Book ‘03” version was created in 2003 when we revised the item numbering format. Every year when the new Standard Specification is released, Spec Book ‘03’ was updated with the bid item changes for the std spec and STSP updates. With the pending implementation of AWP Materials, it was determined that now would be a good time to create a new Spec Book ‘25’ to align with the publication of the 2025 std spec. This will allow us to associate all of the material testing requirements to all of the standard bid items and not impact the ‘03’ version. Anyone with an 2024 August 1st or later PS&E submittal must update the Spec Book version on the General Tab of the Project Summary screen to ‘25’. To facilitate this, we updated most of the projects directly in the database. Check your project to see that it has been updated. If not, go to Change project spec book and follow the steps outlined. For those using Estimator, a new ENG2025.cat file was recently posted. Go to Creating an estimate in Estimator \| Estimator catalog, licensing, installation and configuration \| AASHTOWare Project Estimator catalog file For Spec Book related issues importing an Estimator XML file into AWP Preconstruction, go to Preconstruction FAQs \| How to handle Spec Book errors importing an Estimator file into AWP
Estimator catalog update	Effective July 10, 2024, the catalog file called ‘ENG2025.cat’ can only be used in conjunction with the Estimator application. It is not intended for use by contractors. The ENG2025 catalog contains 3 years of item bid history information from contracts let May 2021 thru May 2024. This catalog contains changes included in the 2025 Standard Specifications and STSP updates effective with the November 2024 letting. In addition, this year, the item Spec Book version has been updated from ‘03’ to ‘25’ to also match the 2025 Standard Specification. The next anticipated catalog update will be in September 2024.

Change / Update

Description

Spec Book 25

The current Spec Book ‘03” version was created in 2003 when we revised the item numbering format. Every year when the new Standard Specification is released, Spec Book ‘03’ was updated with the bid item changes for the std spec and STSP updates.

With the pending implementation of AWP Materials, it was determined that now would be a good time to create a new Spec Book ‘25’ to align with the publication of the 2025 std spec. This will allow us to associate all of the material testing requirements to all of the standard bid items and not impact the ‘03’ version.

Anyone with an 2024 August 1st or later PS&E submittal must update the Spec Book version on the General Tab of the Project Summary screen to ‘25’. To facilitate this, we updated most of the projects directly in the database. Check your project to see that it has been updated.
If not, go to Change project spec book and follow the steps outlined.

For those using Estimator, a new ENG2025.cat file was recently posted.
Go to Creating an estimate in Estimator | Estimator catalog, licensing, installation and configuration | AASHTOWare Project Estimator catalog file

For Spec Book related issues importing an Estimator XML file into AWP Preconstruction, go to Preconstruction FAQs | How to handle Spec Book errors importing an Estimator file into AWP

Estimator catalog update

Effective July 10, 2024, the catalog file called ‘ENG2025.cat’ can only be used in conjunction with the Estimator application. It is not intended for use by contractors. The ENG2025 catalog contains 3 years of item bid history information from contracts let May 2021 thru May 2024. This catalog contains changes included in the 2025 Standard Specifications and STSP updates effective with the November 2024 letting. In addition, this year, the item Spec Book version has been updated from ‘03’ to ‘25’ to also match the 2025 Standard Specification.

The next anticipated catalog update will be in September 2024.

April 2024

Change / Update	Description
Estimator catalog update	The catalog file called ‘ENG2024.cat’ can only be used in conjunction with the Estimator application. It is not intended for use by contractors. The ENG2024 catalog contains 3 years of item bid history information from contracts let April 2021 thru April 2024. This catalog contains changes included in the 2024 Standard Specifications and STSP updates effective with the November 2023 letting. Estimator item catalog (Updated April 25, 2024). The next anticipated catalog update will be in September 2024.
Find Bid Data	Updated the Find Bid Data documentation to reflect the new worksheet format and enhanced filtering and sorting features.
Missing project design firms	This process was formerly completed in the Civil Rights Compliance System (CRCS). When searching for a project engineer's design firm and they do not appear in the list, have the vendor log into the WisDOT Vendor Registration System (VRS) using their WAMS ID. They need to complete the following steps: Search for an existing vendor to determine if their vendor record exists and needs to be updated. If an existing vendor record is not found, they will need to Register as a new vendor. The VRS Agency Admins review and approve all requests. Once approved, VRS information will be synced immediately withthe associated vendor record in AASHTOWare Project. Designers will be able to locate the vendor within their project and add them as the design firm as soon as this process is complete. Contact an AASHTOWare Project System Administrator at the AWP Support mailbox for assistance.

Change / Update

Description

Estimator catalog update

The catalog file called ‘ENG2024.cat’ can only be used in conjunction with the Estimator application. It is not intended for use by contractors. The ENG2024 catalog contains 3 years of item bid history information from contracts let April 2021 thru April 2024. This catalog contains changes included in the 2024 Standard Specifications and STSP updates effective with the November 2023 letting. Estimator item catalog (Updated April 25, 2024).

The next anticipated catalog update will be in September 2024.

Find Bid Data

Updated the Find Bid Data documentation to reflect the new worksheet format and enhanced filtering and sorting features.

Missing project design firms

This process was formerly completed in the Civil Rights Compliance System (CRCS).

When searching for a project engineer's design firm and they do not appear in the list, have the vendor log into the WisDOT Vendor Registration System (VRS) using their WAMS ID. They need to complete the following steps:

Search for an existing vendor to determine if their vendor record exists and needs to be updated.
If an existing vendor record is not found, they will need to Register as a new vendor.
The VRS Agency Admins review and approve all requests. Once approved, VRS information will be synced immediately withthe associated vendor record in AASHTOWare Project. Designers will be able to locate the vendor within their project and add them as the design firm as soon as this process is complete.

Contact an AASHTOWare Project System Administrator at the AWP Support mailbox for assistance.

March 2024

Change / Update	Description
Estimator catalog update	Effective March 15, 2024, the catalog file called ‘ENG2024.cat’ can only be used in conjunction with the Estimator application. It is not intended for use by contractors. The ENG2024 catalog contains 3 years of item bid history information from contracts let January 2021 thru January 2024. This catalog contains changes included in the 2024 Standard Specifications and STSP updates effective with the November 2023 letting. The next anticipated catalog update will be in May 2024.

Change / Update

Description

Estimator catalog update

Effective March 15, 2024, the catalog file called ‘ENG2024.cat’ can only be used in conjunction with the Estimator application. It is not intended for use by contractors. The ENG2024 catalog contains 3 years of item bid history information from contracts let January 2021 thru January 2024. This catalog contains changes included in the 2024 Standard Specifications and STSP updates effective with the November 2023 letting.

The next anticipated catalog update will be in May 2024.

September 2023

Change / Update	Description
Category Data Fields Table update	Updated the Category EC Percent field description to clarify the entry of this field at the project and category level. By default, if the category level EC Percent is blank it will assume the project level EC Percent. If the category EC Percent needs to be different from the project level EC Percent, enter the new EC Percent at the category level. A value of zero (though a valid value) will override the project level EC percent and not calculate the EC percent for the category.
Project Funding Assignment	Enhanced the Fund Package detail drop down by reorganizing the fields and adding the limit field.

Change / Update

Description

Category Data Fields Table update

Updated the Category EC Percent field description to clarify the entry of this field at the project and category level.

By default, if the category level EC Percent is blank it will assume the project level EC Percent.
If the category EC Percent needs to be different from the project level EC Percent, enter the new EC Percent at the category level.
A value of zero (though a valid value) will override the project level EC percent and not calculate the EC percent for the category.

Project Funding Assignment

Enhanced the Fund Package detail drop down by reorganizing the fields and adding the limit field.

June 2023

Change / Update	Description
Project Item Worksheet	Update the Project Item Worksheet web page to clarify processes and provide updated images.
Add or Edit Road Segments Add or Edit Structure Segments	Road segment name - Enter the Category ID and Category Description this road segment is part of in camel case separated with a hyphen. Structure segment name - Enter the Category ID AND Category Description that this structure or culvert is part of in camel case separated with a hyphen.

Change / Update

Description

Project Item Worksheet

Update the Project Item Worksheet web page to clarify processes and provide updated images.

Add or Edit Road Segments

Add or Edit Structure Segments

Road segment name - Enter the Category ID and Category Description this road segment is part of in camel case separated with a hyphen.

Structure segment name - Enter the Category ID AND Category Description that this structure or culvert is part of in camel case separated with a hyphen.

April 2023

Change / Update	Description
Estimator Catalog, Licensing, Installation and Configuration \| Installation and Configuration \|WisDOT staff	Updated the Estimator installation instructions for WisDOT staff by providing shortcuts to the region file server locations of Estimator.

March 2023

Change / Update	Description
System wide change	Since the project title and limit fields are both 35 characters in FIIPS, the AWP System Administrators set the Project Description field to 72 characters. This would equate to 70 characters plus 1 character for the semi colon plus a space which equals 72 characters. This change impacts the following fields across Preconstruction and Contruction: Project Description in Estimator – entered by the designer https://awpkb.dot.wi.gov/Content/precon/Estimator/CreateEstimate.htm#1 Project Description in AWP Preconstruction – entered by the designer https://awpkb.dot.wi.gov/Content/precon/Estimate/UpdatingPrjSummary.htm Proposal Description in AWP Preconstruction – set during the proposal creation process https://awpkb.dot.wi.gov/Content/precon/Proposal/ProposalCreate.htm Contract Project Description in AWP Construction – set during the transition process AND when adding a project to a contract after award – entered by the contract specialist https://awpkb.dot.wi.gov/Content/constr/LETContract/OtherContractAdmin/AddPrj.htm

Change / Update

Description

System wide change

Since the project title and limit fields are both 35 characters in FIIPS, the AWP System Administrators set the Project Description field to 72 characters. This would equate to 70 characters plus 1 character for the semi colon plus a space which equals 72 characters.

This change impacts the following fields across Preconstruction and Contruction:

Project Description in Estimator – entered by the designer
https://awpkb.dot.wi.gov/Content/precon/Estimator/CreateEstimate.htm#1
Project Description in AWP Preconstruction – entered by the designer
https://awpkb.dot.wi.gov/Content/precon/Estimate/UpdatingPrjSummary.htm
Proposal Description in AWP Preconstruction – set during the proposal creation process
https://awpkb.dot.wi.gov/Content/precon/Proposal/ProposalCreate.htm
Contract Project Description in AWP Construction – set during the transition process AND when adding a project to a contract after award – entered by the contract specialist
https://awpkb.dot.wi.gov/Content/constr/LETContract/OtherContractAdmin/AddPrj.htm

January 2023

Change / Update	Description
Estimator Catalog, Licensing, Installation and Configuration \| Installation and Configuration \|WisDOT staff	Updated the Estimator installation instructions for WisDOT staff by providing shortcuts to the region file server locations of Estimator.
Proposal Sections and Items	Updated the instructions for regenerating the proposal section after adding items to one or more projects

November 2022

Change / Update	Description
Project and Category Level EC Percent	The EC Percent is a system requirement at the project level and optional at the category level. Some regions have chosen to not enter this field in AASHTOWare Project to avoid discrepancies with FIIPS. In these instances, zero is a valid value.
Supported Operating Systems and Web Browsers	Internet Explorer is no longer supported nor does it work with AASHTOWare Project.

June 2022

Change / Update	Description
Proposal Time	Updated the Proposal Time tables for each time type. The Time Description field for each time type has required minimum data entry requirements: Completion Date Contracts require "Completion Date". Working Day Contracts require "Working Day". Calendar Day Contracts require "Calendar Day".

Change / Update

Description

Proposal Time

Updated the Proposal Time tables for each time type. The Time Description field for each time type has required minimum data entry requirements:

Completion Date Contracts require "Completion Date".
Working Day Contracts require "Working Day".
Calendar Day Contracts require "Calendar Day".

May 2022

Change / Update	Description
Estimator Catalog Update	Effective May 31, 2022, the Estimator catalog file, ENG2023.cat, has been posted. The ENG2023 catalog contains 3 years of item bid history information from contracts let March 2019 thru March 2021. This catalog contains changes included in the 2023 Standard Specifications and STSP updates effective with the November 2022 letting. The next anticipated catalog update will be in September 2022.
Pre-established Price Items	Removed 715-0415 - Incentive Strength Concrete Pavement from the Pre-established Price Items table to correlate with a Fall 2021 Estimator Catalog update.

March 2022

Change / Update	Description
Create Estimate	Under the Entering Project Estimate Header Information section in the Estimate Project Field Information table, updated the seasons to match current letting trends.

December 2021

Change / Update	Description
Proposal Time	For Completion Date sites, designers are required to enter the Completion Date as a date and time field. Completion Date contracts and Interim Completion Dates should be based on 24 hour periods (i.e. a full calendar day) ending at 11:59 PM to conform with standard specifications. Completion times deviating from 11:59 PM should only be used in special circumstances and should be reviewed with the Proposal Management Section (contact Rielly O’Donnell) prior to final PS&E submittal. Regardless of the time selected, a system trigger will automatically default the time to 11:59 PM upon initial save. This trigger was added to this field because in a majority of situations work should be completed by 11:59 PM to allow for a full day of work on construction. Per the specifications, designers can edit the time to a different value after the initial save. See Proposal Time \| Completion Date Site for more details.
Adding or Editing Road Segments	Updated the table and the associated Road Segments component image to clarify field entry for Highway Number, Description, Type and Route on road segments for each category.

Change / Update

Description

Proposal Time

For Completion Date sites, designers are required to enter the Completion Date as a date and time field.

Completion Date contracts and Interim Completion Dates should be based on 24 hour periods (i.e. a full calendar day) ending at 11:59 PM to conform with standard specifications. Completion times deviating from 11:59 PM should only be used in special circumstances and should be reviewed with the Proposal Management Section (contact Rielly O’Donnell) prior to final PS&E submittal.

Regardless of the time selected, a system trigger will automatically default the time to 11:59 PM upon initial save. This trigger was added to this field because in a majority of situations work should be completed by 11:59 PM to allow for a full day of work on construction. Per the specifications, designers can edit the time to a different value after the initial save. See Proposal Time | Completion Date Site for more details.

Adding or Editing Road Segments

Updated the table and the associated Road Segments component image to clarify field entry for Highway Number, Description, Type and Route on road segments for each category.

November 2021

Change / Update	Description
Estimator Catalog Updates	Added documentation to update an existing project to link to the new Estimator catalog.

October 2021

Change / Update	Description
Categories	Updated adding, editing, copying and delete category instructions.
Adding or Editing Points	Clarified and updated the process.
Adding or Editing Regions	Updated the instructions and the RefDistrict reference table removing the local program regions.
Changing the Project Summary	Updated the image on this web page.
Estimator catalog update	Consultants: The catalog file, ENG2022.cat, has been posted on the Estimator Catalog, Licensing, Installation and Configuration page for consultants to download. WisDOT staff: Region offices should link to the Estimator catalog file stored on the central office file server, \\mad00fph\n4public\AASHTOWareProject\Estimator\Catalog
Road Segments	Updated the instructions to clarify that designers are required to enter the Highway Number and Route fields in all upper case when entering their primary road segment record plus all road segments for each category on their project.

August 2021

Change / Update	Description
Pre-established price list updates	Added: 715.0715 Incentive Flexural Strength Concrete Pavement $1.00 715.0720 Incentive Compressive Strength Concrete Pavement $1.00 Removed: 715.0710 Optimized Aggregate Gradation Incentive

Change / Update

Description

Pre-established price list updates

Added:

715.0715 Incentive Flexural Strength Concrete Pavement $1.00
715.0720 Incentive Compressive Strength Concrete Pavement $1.00

Removed:

715.0710 Optimized Aggregate Gradation Incentive

May 2021

Change / Update	Description
Estimator catalog update	Consultants: The catalog file, ENG2022.cat, has been posted on the Estimator Catalog, Licensing, Installation and Configuration page for consultants to download. WisDOT staff: Region offices should link to the Estimator catalog file stored on the central office file server, \\mad00fph\n4public\AASHTOWareProject\Estimator\Catalog
Introduction to an Estimate under General Rules for Using Items Multiple Times	Added Rule #4 - Beginning with the November 2022 bid letting, always use Each instead of Lump Sum as the unit of measurement for Special Provision items. Use of Lump Sum items in the Special Provisions should be approved by the Bureau of Project Development.

Change / Update

Description

Estimator catalog update

Consultants: The catalog file, ENG2022.cat, has been posted on the Estimator Catalog, Licensing, Installation and Configuration page for consultants to download.

WisDOT staff: Region offices should link to the Estimator catalog file stored on the central office file server, \\mad00fph\n4public\AASHTOWareProject\Estimator\Catalog

Introduction to an Estimate under General Rules for Using Items Multiple Times

Added Rule #4 - Beginning with the November 2022 bid letting, always use Each instead of Lump Sum as the unit of measurement for Special Provision items. Use of Lump Sum items in the Special Provisions should be approved by the Bureau of Project Development.

April 2021

Change / Update	Description
Type of Funding	Updated the definition for Type of Funding on the Creating a Proposal and Proposal Date Fields Table to reflect “Select a funding type from the drop-down list that represents the highest percentage funding source. If the proposal contains a project with a Federal Project Number, select "FED" for the funding type.”
Updated sample project name	Updated our sample project name to 1234-15-71 to reflect a construction project ID. Also updated all references when importing, creating a project, or updating a project to reflect entering the Construction Project ID.

March 2021

Change / Update	Description
Proposal Time	The Proposal Time web page has been updated to match changes that have taken place since the implementation of AWP Construction. One of the new requirements is the entry of all interim sites, whenever possible. Review the changes on Proposal Time web page prior to submitting your proposal for PS&E.

February 2021

Change / Update	Description
Fund Package Summary	Provided additional guidance when adding new fund sources to provide a more detailed project fund description that includes the name of the entity like City of Madison, Town of Burke or County of Dane.
Estimator catalog update	Consultants: The catalog file, ENG2021.cat, has been posted on the Estimator Catalog, Licensing, Installation and Configuration page for consultants to download. WisDOT staff: Region offices should link to the Estimator catalog file stored on the central office file server, \\mad00fph\n4public\AASHTOWareProject\Estimator\Catalog

Change / Update

Description

Fund Package Summary

Provided additional guidance when adding new fund sources to provide a more detailed project fund description that includes the name of the entity like City of Madison, Town of Burke or County of Dane.

Estimator catalog update

Consultants: The catalog file, ENG2021.cat, has been posted on the Estimator Catalog, Licensing, Installation and Configuration page for consultants to download.

WisDOT staff: Region offices should link to the Estimator catalog file stored on the central office file server, \\mad00fph\n4public\AASHTOWareProject\Estimator\Catalog

September 2020

Change / Update	Description
Project Overview component changes	Updated the Project Overview component to reflect a new field, Proposal ID (Contract ID). This field was added to help designers when they create their proposals. This field was also added to help construction field and support staff look up a contract ID for associated projects. These changes are reflected on the Creating a Proposal and Copying Projects web pages.

Change / Update

Description

Project Overview component changes

Updated the Project Overview component to reflect a new field, Proposal ID (Contract ID). This field was added to help designers when they create their proposals. This field was also added to help construction field and support staff look up a contract ID for associated projects.

These changes are reflected on the Creating a Proposal and Copying Projects web pages.

July 2020

Change / Update	Description
Supported Operating Systems and Web Browsers	Updated the documentation to reflect that Windows 10 is the only supported operating system and Google Chrome is the only supported browser at this time.

June 2020

Change / Update	Description
PrjSumDataFieldsTable.htm ProposalDataFieldsTable.htm	Added Code Table references on both components listed.
PrjSumDataFieldsTable.htm ProposalDataFieldsTable.htm	Clarified the entry of the Design Region Office and Construction Region office on both components listed

Change / Update

Description

PrjSumDataFieldsTable.htm

ProposalDataFieldsTable.htm

Added Code Table references on both components listed.

PrjSumDataFieldsTable.htm

ProposalDataFieldsTable.htm

Clarified the entry of the Design Region Office and Construction Region office on both components listed

May 2020

Change / Update	Description
Estimator catalog update	Consultants: The catalog file, ENG2021.cat, has been posted on the Estimator Catalog, Licensing, Installation and Configuration page for consultants to download. WisDOT staff: Region offices should link to the Estimator catalog file stored on the central office file server, \\mad00fph\n4public\AASHTOWareProject\Estimator\Catalog
ProposalTime.htm	Added a new requirement when create Completion Date sites with interim sites: If possible, do not use Interim Calendar Day sites with a Completion Date Main Site 00. Attempting to do this causes issues during the construction administration process.

Change / Update

Description

Estimator catalog update

Consultants: The catalog file, ENG2021.cat, has been posted on the Estimator Catalog, Licensing, Installation and Configuration page for consultants to download.

WisDOT staff: Region offices should link to the Estimator catalog file stored on the central office file server, \\mad00fph\n4public\AASHTOWareProject\Estimator\Catalog

ProposalTime.htm

Added a new requirement when create Completion Date sites with interim sites:

If possible, do not use Interim Calendar Day sites with a Completion Date Main Site 00. Attempting to do this causes issues during the construction administration process.

March 2020

Change / Update	Description
Adding or Editing Points Create Estimate External Resources Project Summary Data Fields Table	Removed URL for iTouchMap and replaced with getLatLong.net on all 4 pages.

Change / Update

Description

Adding or Editing Points

Create Estimate

External Resources

Project Summary Data Fields Table

Removed URL for iTouchMap and replaced with getLatLong.net on all 4 pages.

February 2020

Change / Update	Description
Fund Package Summary	Clarified when entering Priority 1 funding with a limit that Priority 2 funding is REQUIRED to cover the remaining amount over the limit.
Adding and Editing Points	Clarified Beginpoint, Midpoint, and Endpoint record data entry: By default, each project has ONLY ONE Midpoint record. Edit this record. Do not create additional Midpoint records. The creation of Beginpoint and Endpoint records is optional.

Change / Update

Description

Fund Package Summary

Clarified when entering Priority 1 funding with a limit that Priority 2 funding is REQUIRED to cover the remaining amount over the limit.

Adding and Editing Points

Clarified Beginpoint, Midpoint, and Endpoint record data entry:

By default, each project has ONLY ONE Midpoint record. Edit this record. Do not create additional Midpoint records.
The creation of Beginpoint and Endpoint records is optional.

January 2020

Change / Update	Description
Federal Work Category	Updated documentation on the Federal Work Category Table, Category Data Fields Table and the Categories page to reflect what value to enter for the Federal Work Category. The Federal Work Category code is equivalent to the Federal Improvement Type code in FIIPS. The Federal Improvement Type code is listed for each category on the FIIPS - Category Funding Summary screen.
Preconstruction FAQs	Additional step #11 added to the Proposal line numbers missing leading zeros after deleting an item from a project FAQ to Assign Item to Sections or to Auto Generate Sections.
Roadtype Code Table updates	Updated the table to match the values in FIIPS. Added BUS - Business Route OFF - Off System Changed the description field VAR - Various Routes to Various Highways See the Project Summary Data Fields table for a list of current values
Fund Package Description	Upon save, a database trigger adds the project ID as a prefix to the Fund Package Description field. This change was incorporated into the system so that project funding information is available to construction field staff when they begin administering contracts in the AWP Construction system later this year. Information about this change appears on the Fund Package Overview and the Funding: Assign to Items components.

December 2019

Change / Update	Description
Project Item Worksheet	Moved <New> and <Select Items...> buttons to the top of the Project Item Worksheet for ease of use.
Proposal Sections and Items component	Removed "Generate Unique Project Line Numbers" as an action under the Designer and Plan Reviewer roles.

November 2019

Change / Update	Description
Estimator estimate file is read-only	The resolution for this issue has been posted in the FAQs for Preconstruction.
New guidance for the Estimator File Import process	Refer to the new guidance for the Estimator File Import process located on the Import Estimate Into AWP page. Problems have been encountered related to project item renumbering which affected supplemental descriptions on one or more items.

October 2019

Change / Update	Description
Estimator catalog update	Consultants: The catalog file, ENG2020.cat, has been posted on the Estimator Catalog, Licensing, Installation and Configuration page for consultants to download. WisDOT staff: Region offices should link to the Estimator catalog file stored on the central office file server, \\mad00fph\n4public\AASHTOWareProject\Estimator\Catalog
Adding information and link to "Proposal line numbers missing leading zeros after deleting an item from a project" FAQ on multiple components.	To help designers resolve the issue with missing leading zeros on proposal line numbers, we added links to this FAQ for Preconstruction on the following pages where this error is most likely to be seen: Generating the Proposal Price Schedule Report component and the Generating the Estimate of Quantities Report component.
Removed and updated references to AASHTOWare Project Proposal and Estimates System	Updated several pages including Fund Package Overview component, Proposal Data Fields table, Adding or Editing Structure Segments component, Proposal Sections and Items component, Online Help component, and Preconstruction component.
Preconstruction FAQ Update for AWP 4.2	The FAQ "Proposal line number issue when deleting an item from the project item list or item worksheet" has been replaced with "Proposal line numbers missing leading zeros after deleting an item from a project". The new FAQ has the steps to follow to resolve this issue in AWP 4.2.
Federal Work Type (FEDWTYPE) code table	Added code value 59 – Bridge Resurfacing. This new value is needed for several projects starting with the November 1, 2019 PS&E.

September 2019

Change / Update	Description
Review all projects and proposals, prior to submitting for upcoming PS&Es, for field, code table and component changes listed under the September 2019 updates. Failing to make the necessary updates could cause delays during the plan review process.
Proposal Time	Updated the Proposal Time component and made the Start Time a text field that cannot be edited. The construction start date is entered during construction administration.
Project Summary	Changed the following fields from drop-down lists to autocomplete fields. Autocomplete fields only allow the entry of specific data: Design Region Office Design Firm (WisDOT or Consultant) which replaces Vendor Access
Proposal Summary	Changed the label for Vendor Access to Design Firm (WisDOT or Consultant).
Import File process updates to remove actions that WisDOT does not support for select roles.	Removed the following actions from the Designer, Plan Reviewer and BidLetMgmt roles: CheckIn Project, Checkin Proposal, Estimation Reference Data, Import Contract Progress Schedule Projection using XML file, Import Item Mapping csv file
Removed actions that WisDOT does not support from select roles.	Removed Checkin / Checkout Project, Checkin / Checkout Proposal, Lock / Unlock Project, Lock / Unlock Proposal from the Designer, Plan Reviewer and BidLetMgmt roles
STAFF code table updates	Updated the Staff code table used to populate the Design Region Office field at the project level. All local program offices have been obsoleted and the region office values have been updated for consistency to match the REGOFF code table.
REGOFF code table updates	All local program offices have been obsoleted and the region office values have been updated for consistency to match the STAFF code table.
ROADTYPE code table updates	Updated the table to match the values in FIIPS. Obsoleted I - Federal Aid Interstate / Replaced with IH - Interstate Highway TOWN - Town Road / Replaced with TWN - Town Road CS - City Street FOREST - Forest Road NHS - National Highway System Added IH - Interstate Highway LOC - Local Street TWN - Town Road VAR - Various Routes See the Project Summary Data Fields table for a list of current values.
CONTTYP	Updated this table to provide more consistency between the PROJTYP (Project Type) and CONTTYP (Contract Type) tables: Obsoleted AERO - Aeronautics MIS - Miscellaneous R/R - Railroad (Non-Let See the Proposal Summary Data Fields table for a list of the current values.
PROJTYP	Updated this table to provide more consistency between the PROJTYP (Project Type) and CONTTYP (Contract Type) tables: Obsoleted CONS - Consultant Added EM - Emergency See the Project Summary Data Fields table for a list of current values.
Project Summary Data Fields Table	Several updates to reflect the label and code table changes noted above.
Proposal Summary Data Fields Table	Several updates to reflect the label and code table changes noted above.

June 2019

Change / Update

Description

Estimator catalog update

Consultants: The catalog file, ENG2020.cat, has been posted on the Estimator Catalog, Licensing, Installation and Configuration page for consultants to download.

WisDOT staff: Region offices should link to the Estimator catalog file stored on the central office file server, \\mad00fph\n4public\AASHTOWareProject\Estimator\Catalog

Proposal line number issue when deleting an item.

Information about this issue noted on the Items and item Worksheet pages.

May 2019

Change / Update	Description
New Preconstruction FAQs	Cannot find a project in Preconstruction Proposal line number issue when deleting an item from the project item list or item worksheet

Change / Update

Description

New Preconstruction FAQs

Cannot find a project in Preconstruction

Proposal line number issue when deleting an item from the project item list or item worksheet

April 2019

Change / Update	Description
InfoTech hosted production environment URL	Updated the URL to point to the new InfoTech hosted production environment

March 2019

Change / Update	Description
Estimator: Create Estimate	Removed reference to Pay Plan items under Adding Bid Items \| Supplemental Description.
Introduction to an Estimate	Removed reference to Pay Plan items under Definitions \| Bid Item.
Item Data Fields Table	Removed reference to Pay Plan items under the Project Item Supp Description field.

October 2018

Change / Update	Description
Introduction to an Estimate: Proratable Items table	Proratable bid items table updated to reflect current standard spec items.
Understanding Roles	Corrected the video URL to link to the Understanding Roles video.

September 2018

Change / Update	Description
Introduction of the new AASHTOWare Project Knowledge Base (AWPKB)	All the WisDOT AASHTOWare Project Preconstruction documentation has been moved from the WisDOT Internet site to the new AASHTOWare Project Knowledge Base (AWPKB). The documentation describes how to create an engineer's estimate and a proposal for PS&E submittal. The AWPKB also provides training videos and responses to frequently asked questions. In the future, FieldManager construction administration and Pantry documents will be moved to AWPKB.
Category Data Fields Table	Clarified when and how to enter the EC Percent at the category level. Updated the tool tips and descriptions for several Category fields.
Adding or Editing Road Segments	Updated the instructions for the Primary Road Segment and other road segments to clarify the correct data entry format and emphasize the following points: A road segment is required for every category that is not a structure segment. Every category MUST be associated to either a road segment OR a structure segment. A category can only be associated to one road segment OR one structure segment. A primary road segment is required for all projects, even projects with only structure categories.
Adding or Editing Structure Segments	Updated the instructions for structure segments to clarify the correct data entry format and emphasize the following points: A structure segment is required for every category that is not a road segment category. Every category MUST be associated to either a structure segment OR road segment. A category can only be associated to one structure segment OR road segment.
Supported Operating Systems	There is a required setting for the Internet Explorer 11 browser history that staff should confirm is correct.
Funding changes	Updated processes and instructions for: Fund Package Overview Fund Package Summary Funding: Assign to Items (Changed a funding agency option within the Preconstruction so funds are assigned at the category level and not the item level.)

January 2018

Info: These updates refer to our previous documentation which was posted on the WisDOT Internet site.

Change / Update	Description
PS&E Pre-Submittal Checklists for Designers	This new chapter provides designers with a list of key areas, and a checklist for each area, to be used to review their engineer’s estimate prior to submitting their proposal for PS&E. The checklists were designed to help the designer review all the required fields within AWP Preconstruction to ensure they are entered correctly for reporting purposes during the award and letting process. This ensures that the data is passed correctly to the department’s PeopleSoft financial system and to the AASHTOWare Project Construction Administration System (CAS) at contract initialization.
Creating a Proposal Estimate for PS&E	Changed the Proposal Long Description field to Proposal Type of Work Summary on the Create Proposal from Project and Proposal Summary components. The tool tip for this field will be updated in the future. BPD Proposal Management Section staff will enter the type of work for this proposal in this field. This information will appear on the Proposal Cover Sheet. Designers will no longer be required to enter this field. Updated screenshots to reflect this field change. Reflected this field change in the Proposal Data Fields table. Added verbiage at the beginning of the chapter about the usage of PS&E instead of PS&E throughout the AWP Preconstruction documentation. Updated a few other field descriptions in the Proposal Data Fields table to clarify data entry. The associated tool tips for these fields will be updated in the future. Proposal ID Proposal Description Federal Project Number Primary County Primary Region
Adding or Editing Structure Segments	Changed the Bridge ID field to Structure ID and Bridge Type to Structure Type on the Project Summary Structure Segments component. This was done to clarify that these fields can be used for all structure types. The associated tool tips and documentation will be updated in the future.

August 2017

Info: These updates refer to our previous documentation which was posted on the WisDOT Internet site.

Change / Update	Description
General	To accommodate larger projects and proposals, WisDOT changed the proposal and project line number increment from 10 to 2 as the default for all projects and proposals.
Changing the Project Summary	New screenshots. Line number start at 0002, increment 2 Group number stays at 0010, increment 10 New screenshot to correct an error with the Open Estimate user permission drop-down.
Adding or Editing Points	Longitude must be entered as a positive value. Latitude falls between 42 – 47 Longitude falls between 86 – 93
Project Summary Data Fields Table; Category Data Fields Table; Item Data Fields Table	Updated field descriptions in the Project, Category and Item tables to note which fields MUST be entered in camel case and other important changes: Project Description Point Description Road Segment Name Road Segment Route Road Segment Begin and End Station Structure Segment Description Category Description Project Item Supplemental Description
Proposal Data Fields Table	Updated field descriptions in the Proposal tables to note which fields MUST be entered in camel case including: Proposal Description Proposal Long Description Updated the tool tip for Proposal Section Description

July 2017

Info: These updates refer to our previous documentation which was posted on the WisDOT Internet site.

Change / Update	Description
System Overview	Updated WisDOT Contract Management System diagram New screen shots for Estimator configuration
AASHTOWare Basics	Windows 10 operating system is now supported. Microsoft Edge is now a supported browser. The <Recent> button has been replaced with the <Previous> button. Updated page 6, Viewing Previous (Recent) Activity documentation.
Introduction to an Estimate	Under the Bid Items on page 2, verbiage was added regarding Pay Plan Quantity items. Proratable Items table updated to reflect 2018 spec item changes.
Creating an Estimate in Estimator	Added notes on page 6 and 12 that the project item supplemental description can be no greater than 80 characters.
Import Project from Estimator	New screen shot for the Import process. Clarified which actions and options are used by WisDOT.
Revising an Estimate	New screen shots for Preconstruction module options under the Designer role. Clarified language for the creation of Road Segments and Structure Segments. EC Percent is no longer a required field at the Category level. Updated screen shots for adding items showing the location of data entry fields on several item components. New Project Item Supplemental description rules: Can be no greater than 80 characters. For Pay Plan quantity items, enter the value P. Removed Project Level Funding checkmark from the Fund Package Summary and Fund Package Overview components. Pre-Established Price Items updates. Updated report parameter screenshots for the Preliminary Project Detail Estimate report and Preliminary Project Detail Estimate XLS report to reflect some new options.

May 2017

Info: These updates refer to our previous documentation which was posted on the WisDOT Internet site.

Change / Update	Description
Read Only System Access	Updated screen shots to reflect system changes for field rearrangement and required fields.

April 2017

Info: These updates refer to our previous documentation which was posted on the WisDOT Internet site.

Change / Update	Description
Creating an Estimate in Estimator	There are new required fields in Estimator. The information entered MUST match the project information entered in FIIPS. The required fields must be entered correctly or the import into AASHTOWare Project Preconstruction will fail. WisDOT required fields include State Project Number, Contingency % (aka EC Percent), and Estimate Type. A new column was added to the Estimator Project Field Information table that displays which fields are required.

Change / Update

Description

Creating an Estimate in Estimator

There are new required fields in Estimator. The information entered MUST match the project information entered in FIIPS. The required fields must be entered correctly or the import into AASHTOWare Project Preconstruction will fail. WisDOT required fields include State Project Number, Contingency % (aka EC Percent), and Estimate Type.
A new column was added to the Estimator Project Field Information table that displays which fields are required.

March 2017

Info: These updates refer to our previous documentation which was posted on the WisDOT Internet site.

Change / Update	Description
General	AWP Precon Field Descriptions – WisDOT specific definitions (tool tips) appear when hovering over field labels/titles for Project and Proposal components.
AASHTOWare Basics	Page 1 – Supported Operating Systems and Browsers Added Windows 10 as a supported operating system. Added verbiage about issues using FieldNet and FIIPS with compatibility view off. Page 12-13 – Managing Workflows Added new workflow for deferred, withdrawn, and rejected proposals. This workflow phase is only for use by central office staff.
Revising the Estimate	Page 2 – Changing the Project Summary Added additional information about using camel case for data entry. Added additional warnings to enter data exactly as shown in FIIPS. WisDOT required fields (noted with an ) are shown in a screenshot, with their descriptions appearing in the tool tips and on the chart on pages 52-55. Page 4 – Adding or Editing Counties Added screenshot showing statewide and region wide county codes. Explained validation process if multiple counties are chosen. WisDOT required fields (noted with an ) are shown in a screenshot, with their descriptions appearing in the tool tips and on the chart on pages 52-55. Page 6 – Adding or Editing Points on a Project Added a description as to why entering the correct latitude and longitude on a project is important. Updated what is required data entry for the Description field. WisDOT required fields (noted with an ) are shown in screenshot with their descriptions appearing in the tool tips and on the chart on pages 52-55. Page 8 – Categories WisDOT required fields (noted with an ) are shown in a screenshot with their descriptions appearing in the tool tips and on the chart on page 56. Page 12 – Adding or Editing Road Segments on a Project Instructions added to create the required “Primary” Road Segment. Guidance provided for entering road segments for region wide and statewide projects. WisDOT required fields (noted with an ) are shown in a screenshot, with their descriptions appearing in the tool tips and on the chart on pages 52-55. Page 13 – Adding Structure Segments on a Project WisDOT required fields (noted with an ) are shown in a screenshot, with their descriptions appearing in the tool tips and on the chart on pages 52-55 Page 31 – Fund Package Overview Clarify when to use the Project Level Funding Flag. See item 5b for details. Page 39 – Generating the Project Level Preliminary Detail Estimate Report Updated screenshot to reflect the report parameters that are selected by default. Page 43 - Adding a Project (manual process) Added instructions to manually add (create) a project to the database. Pages 51-57 – Project, Category, and Item Field Tables Field descriptions in the tables match the application’s field tool tips and provide additional information for WisDOT.
Creating a Proposal Estimate for PS&E	Pages 1-3 – Creating a Proposal Proposal Description – How to update the Proposal Description and what to enter and save for the Proposal Long Description. WisDOT required fields (noted with an ) are shown in a screenshot, with their descriptions appearing on page 2, in the tool tips and on the chart on pages 28-29. Page 4 – Proposal Summary – General Tab Removed Rejected and Reason for Non-Processing fields from screen / added Guaranty and Federal Oversight fields. WisDOT required fields (noted with an ) are shown in a screenshot, with their descriptions appearing in the tool tips and on the chart on pages 28-29. Page 16-18 – Preliminary Proposal Detail Estimate Report parameter changes. Page 28 – Proposal Data Fields table Updated some proposal field descriptions. Documented new fields.
Read-only System Access	Pages 10-12 – Generating Project Level Preliminary OR Final Detail Estimate Report Report parameter changes. Pages 22-24 – Generating the Final Proposal Detail Estimate Report Report parameter changes.

February 2017

Info: These updates refer to our previous documentation which was posted on the WisDOT Internet site.

Change / Update	Description
AASHTOWare Project Overview	Page 6 – Software Licensing, Installation and Configuration Updated the screenshot.
Introduction to An Estimate	Page 2 – Bid Items Removed statement referring users to Supplemental Specifications and Interim Supplemental Specifications.

January 2017

Info: These updates refer to our previous documentation which was posted on the WisDOT Internet site.

Change / Update	Description
Read-only System Access	New chapter for users with read only access to AASHTOWare Project Preconstruction. This chapter explains how to look up projects and proposals, plus print various reports.

October 2016

Info: These updates refer to our previous documentation which was posted on the WisDOT Internet site.

Change / Update	Description
Introduction of the AASHTOWare Project Preconstruction site and the associated documentation	AASHTOWare Project was put into production in late October 2016.