Proposal Time

Last updated: 2020-05-28

Time was formerly referred to as “sites” in AASHTOWare Project PES™. There are three options for time to be charged on a contract – completion date, calendar day, and working day.

To add the main time to the proposal, from the Time tab under the Proposal Summary Component, click <New>. Examples appear below describing the data entry for Completion Date Contract time, Calendar Day Contract time, and Working Day Contract time.

 

Completion Date Contract

Field Required Data Entry
Time ID Enter 00 for the main proposal time and increment by 1 for additional interim time(s) for the contract. If this is the Main Proposal Time ID, it must always be 00 and the type should match what is entered on the Highway Proposal Cover sheet in the Contract Time box.

Time Description

Enter “Completion Date Contract MM/DD/YYYY” where MM/DD/YYYY is the completion date of the contract.
Example: Completion Date Contract 11/30/2020
Time Type Completion Date = DT
Main Proposal Time Always check for Time ID 00. Do not check for interim Time IDs.
Completion Date Select the date from the calendar.
Liquidated Damages Rate To determine this amount refer to Standard Specification 108.11. The contract amount used to determine this amount does not include engineering and contingencies (E&C Percent).
Liquidated Damages Unit of Time Select "Days".

 

Working Day Contract

Field Required Data Entry
Time ID Enter 00 for the main proposal time and increment by 1 for additional interim time(s) for the contract. If this is the Main Proposal Time ID, it must always be 00 and the type should match what is entered on the Highway Proposal Cover sheet in the Contract Time box.

Time Description

Enter “# Working Day Contract” where # is the number of working days for the contract.
Example: 60 Working Day Contract
Time Type Working Day = AD
("AD" refers to available days)
Number of Time Units Enter the number of working days required.
Time Unit Select "Days".
Main Proposal Time Always check for Time ID 00. Do not check for interim Time IDs.
Liquidated Damages Rate To determine this amount refer to Standard Specification 108.11. The contract amount used to determine this amount does not include engineering and contingencies (E&C Percent).
Liquidated Damages Unit of Time Select "Days".

 

Calendar Day Contract

Field Required Data Entry
Time ID Enter 00 for the main proposal time and increment by 1 for additional interim time(s) for the contract. If this is the Main Proposal Time ID, it must always be 00 and the type should match what is entered on the Highway Proposal Cover sheet in the Contract Time box.

Time Description

Enter “# Calendar Day Contract” where # is the number of calendar days for the contract.
Example: 60 Calendar Day Contract

Time Type Calendar Day = CD
Number of Time Units Enter the number of calendar days required.
Time Unit Select "Days".
Main Proposal Time Always check for Time ID 00. Do not check for interim Time IDs.
Liquidated Damages Rate To determine this amount refer to Standard Specification 108.11. The contract amount used to determine this amount does not include engineering and contingencies (E&C Percent).
Liquidated Damages Unit of Time Select "Days".

 

Requirements:
  • ALWAYS check the “Main Proposal Time” checkbox for Time ID 00.
  • For the Time Unit and Liquidated Damages Unit of Time fields, DO NOT use hours. The current AASHTOWare Project Construction Administration System (CAS) does not calculate time using hours.
  • If your proposal has interim times, where a portion of the work must be completed prior to the main proposal time, set them up as additional proposal Time IDs. Number them with the next consecutive Time ID (i.e., 01, 02, 03). Fill in the Time ID information based on the type of time (e.g., Completion Date, Calendar Day, or Working Day).
  • Interim Time IDs must have a completion date or number of days where the Interim Time ID(s) are completed prior to the completion date or number of days for the 00 Main Proposal Time ID.
  • If possible, do not use Interim Calendar Day sites with a Completion Date Main Site 00. Attempting to do this causes issues during the construction administration process.

 

Go to Proposal Sections and Items, the next step under Creating a Proposal for PSE Submittal.