Understanding roles

Last updated: 2024-03-26

Understanding Roles (total video time 1:21)

A user role is a name associated with a collection of security access rights to the information contained in system components. These differing access rights are grouped together to create system roles. Roles combine the permissions needed for several related tasks and allow efficient access to a portion of the system, reports or processes required by the user of the role. Users may have one or more AASHTOWare Project roles.

Examples:
At the top of most AWPKB web pages, there is a section describing what type of access each role in the related modules (e.g. Construction, Preconstruction) has access to.

Role name Description
Accounting Bureau of Financial Management for payment estimate processing.
BidLetMgmt Bureau of Project Development Proposal Management Bid Letting Team
Chief DTSD Project Development construction chiefs
Compliance Specialist Region labor compliance oversight.
Contract Specialist
  • Construction and Maintenance contract administration.
    		•
    Contractors
  • Construction Prime Contractors to approve change orders and review payment estimates on specific contracts.
    The role is also used by the County Highway Commissioners or designee to approve change orders and review payment estimates on PBM contracts.
    		•
    Designer Design Engineers creating engineers estimates.
    FHWA Federal Highway Administration construction oversight.
    Inspector Construction Inspectors
    Payroll For contractors and subcontractors to enter and update their payrolls.
    Plan Reviewer Bureau of Project Development Plan Reviewers
    Project Engineer Construction Project Engineers and Maintenance Coordinators
    Project Manager Construction Project Managers and Maintenance Project Managers
    ReadOnlyConstr Read only access to AWP Construction & Materials.
    ReadOnlyPrecon Read only access to AWP Preconstruction.
    RefDataMgmt For staff that maintain system reference data.
    Supervisor DTSD Project Development construction supervisors and DTSD Maintenance supervisors
    Utility Coordinator DTSD region utility coordinators

    If staff have multiple roles, they can switch to a different role at any time while working within the application. By selecting a different role, user permissions and security access change to reflect the system access, reports and processes the selected role can see, produce or perform. When roles are switched, the system continues to display the component you are working on unless the new role does not have access to the component. If that is the case, the system either displays an error stating system access to the displayed component is denied or sets the view to the dashboard.

    1. Select the Home button <Expand Home> drop down arrow to view the user's role list.

    2. A green check mark appears next to the active role.
    3. Click on the role you wish to switch to.
    4. The role will now be active for the component you had opened under the previous role. The role being used will also display at the top of the dashboard (home screen).