Construction start dates (after activation)

Last updated: 2025-05-06

Roles:

  • Contract Specialist, Project Engineer = modify access
  • Compliance Specialist = modify access to contract date fields (Informational Times tab)
  • All other construction roles = read only access

The Contract Specialist should enter and confirm dates on the agency views noted below after activating the contract.

Tips:

 

The WPDES General Permit section of this agency view is used to record the Wisconsin Pollutant Discharge System (WPDES) DNR Permit. The Contract Specialist enters the Permit Required and Permit Coverage Start Date at the beginning of the contract.

  1. On the Contract Administration Summary component, expand the Components Action Menu | Views | ECIP / WPDES.

  2. Select "Yes" for the Permit Required field.

  3. Work with the Project Manager to enter the WPDES General Permit Permit Coverage Start Date. This date will appear on the Contract Status Dates Agency View.

  4. Click <Save>.

For more information, go to ECIP / WPDES Agency View.


The Contract Status Dates Agency View (AV) was developed to allow the entry of several date fields related to contract administration in one location plus provides a summary of system wide date fields that are entered in other locations within the application including the Contract Administration | Informational Times tab.

  1. On the Contract Administration Summary component, expand Components Action Menu | Views | Contract Status Dates.

  2. From the Select Refresh to Reload Contract Dates drop down, select Refresh.

  3. Click <Tab> and wait for the <Save> button to activate. Click <Save>.

  4. Ensure the following dates have been entered for the contract. The table below identifies who enters the field and where it is entered.

For more information, go to Contract Status Dates Agency View.


Field Required for Construction Enter by / Where Description
Let Yes Entered on the Contract Administration Informational Times tab by the Contract Specialist role.

This date is REQUIRED to activate the contract.
This is the letting date of the contract. Entered on the Informational Times subcomponent by the Contract Specialist role.
Awarded Yes Transitioned from Preconstruction. This is the awarded date of the contract.
Executed Yes Entered on the Contract Administration Informational Times tab by the BPD Proposal Development Section. This date is REQUIRED to create the first estimate.
This is the execution date of the contract. Entered on the Informational Times subcomponent by the Contract Specialist role.
Request to Sublet Approved Yes Entered by the Compliance Specialist role.

The date the region approved the Sublet Request report (DT1925) submitted by the contractor.
Request to Sublet to Contractor Yes Entered by the Compliance Specialist role. The date the approved Sublet Request report (DT1925) was returned to the contractor.
ECIP Approved No Entered by the Project Engineer role on the ECIP / WPDES Agency View.

This date is entered on the ECIP / WPDES Agency View.
The date the region approved the Erosion Control Implementation Plan (ECIP).

Warning:
The ECIP Approved Date is not appearing on the Contract Status Dates AV. Refer to the ECIP / WPDES Agency View to confirm the date has been entered.
Preconstruction Conference N/A Entered by the Project Engineer or Contract Specialist role on the Contract Documentation Meetings tab.

This date is entered on the Contract Documentation | Meetings subcomponent.
The date of the contract Preconstruction Conference.
Conditional Start Notice Optional Entered by the Contract Specialist role.

The date that a Conditional Start Notice was granted to the contractor to perform work in advance of the official start of work. The contract must be executed and the sublets approved before the conditional start notice can be granted.
Notice to Proceed Yes Entered by the Contract Specialist role.

This is the date construction operations are authorized to proceed and the contractor can begin work on the contract on that date or within 10 calendar days as defined in Standard Specs 108.2. This is not necessarily the date of the Notice to Proceed letter. The Project Manager, Project Engineer and Contract Specialist will receive an email notification if the Time Charges Start Date is entered on the main site 00 contract time record and the Notice To Proceed date is blank.
Time Charges Start Yes Entered by the Project Engineer role on the main site time 00 record (Contract Administration | Site Times | Site 00 | Units and Dates tab).

This date is entered on the Contract Administration | Site Times | Site 00 | Units and Dates subcomponent.
The date the time charges started on the contract.
Construction Start (Work Began) Yes Entered by the Project Engineer role. The date the contractor begins any onsite work on the contract, including staking, traffic control, etc. This can , and in most cases, will be different from the Time Charges Start Date.