Payrolls (Contractor and Subcontractors)

Last updated: 2023-08-17

This section covers the steps the prime contractor and subcontractors are required to complete to enter payrolls into AASHTOWare Project. Following this new process, all prime contractor and subcontractor payrolls will be entered following the same standardized process. A payroll is the prime contractor or subcontractor's reporting of wages paid to employees for work on a specific WisDOT contract for a specific period of time. For each employee, the hours worked each day for a given labor classification on a project must be reported. This is not the prime or subcontractor's payroll system for payment and payroll tax deduction purposes, but rather a record based on the output from their payroll system. This new process allows the agency to have immediate access to the payrolls so the review process can begin.

Primes and subcontractors can enter payrolls into AASHTOWare Project in three different ways:

• Enter the payroll on the AASHTOWare Project Payroll Spreadsheet (use the version customized specifically for WisDOT), run the AASHTOWare Project Spreadsheet Conversion Utility and import the data into AASHTOWare Project.
• Manually enter a payroll into AASHTOWare Project each pay period.
• Copy a previous payroll and update it for the current pay period in AASHTOWare Project.

 

Data entry is broken down into these key areas for payroll entry, signing and review: