Pantry overview

Last updated: 2024-02-23

How to use Pantry forms and spreadsheets

• Pantry forms and spreadsheets are stored in the AASHTOWare Project Knowledge Base (AWPKB), located at https://awpkb.dot.wi.gov/Content/constr/Pantry/Pantry.htm, and are accessible by all project field staff.
• When Pantry forms and spreadsheets are opening in an Internet browser, they will either be in restrict editing or read-only status.
• Download the file from the Internet browser and save it to the local computer or to a network drive before using it.
• If there is a computation error on a spreadsheet, or inaccurate information on a form, contact a region pantry committee representative for assistance. They will work with their committee to review the request and make any necessary changes.

Pantry structure

• Project Oversight - Reference these documents when creating files for Pantry, to understand the form change process, and to understand the subcommittees and their requirements.
• Region Specific – Breakdown of region specific forms and spreadsheets.
• Statewide Forms – Standard statewide forms.
• Statewide Manual and Guides – Statewide DTSD Bureau of Project Development process manuals, application user guides, and end user specific software guides.
• Statewide Spreadsheets – Statewide spreadsheets with calculations for use by project field staff.

AWPKB Pantry formatting

Overall folder structure:

• Pantry Oversight - Reference these documents when creating files for Pantry, to understand the form change process, and to understand the sub-committees and their requirements.
• Region Specific
  • NC – North Central Region
  • NE – Northeast Region
  • NW – Northwest Region
  • SE – Southeast Region
  • SW – Southwest Region (SWIG)
• Statewide Forms – The Pantry Forms Committee manages all these forms and ensures they are saved in macro-enabled templates in .dotm, .xltm, or .pdf format with form fields.
• Statewide Manual and Guides – WisDOT DTSD BPD manages all these manuals and guides.
• Statewide Spreadsheets – The Pantry Spreadsheet Committee manages all these files with calculations.

File naming conventions:

• Names of files are to be descriptive and, if possible, should be the title of the document. They must adhere to the following file and folder naming convention guidelines:
  • Do not use logon IDs or personal names for file or folder names.
  • Use upper or lowercase naming conventions.
  • No hyphens, spaces, underscores, or special characters are to be used, including $, %, &, #, ().
  • Use descriptive names that relate to data in the folder.
  • Abbreviate when possible. See list of approved abbreviations for file naming conventions at https://awpkb.dot.wi.gov/Content/constr/PantryFiles/ACMPantryStdAbbrv.docx
  • The file name for official WisDOT forms shall be the name of the form, followed by the form number.
  • All documents (that do not have a WisDOT form number) should have the file name in the lower left hand corner with the date implemented or updated in the lower right corner.
• All region specific files will have the region office name printed on the document.