Preconstruction meeting

Last updated: 2023-03-28

Roles:

  • Contract Specialist, Project Engineer = modify access
  • All other construction roles = read only access

The Contract Specialist and Project Engineer roles will work together to record the Preconstruction meeting in AWP Construction.

  1. Log into AASHTOWare Project.

  2. Select the appropriate role (home button action arrow and select the role).


  3. Select the contract under Contract Administration Overview by searching for the Contract ID, controlling project ID, region, county or contractor in the search box.
    Tips:
    Go to How to Search for the Contract ID by Project ID if only an associated project ID is known.

  4. Click on the contract ID hyperlink for the contract you are working on.


  5. Click the Contract Documentation quick link located at the top of the screen.

Meetings tab

    1. On the Contract Documentation Summary component | Meetings tab, click <Add> to add the Preconstruction Meeting.


    2.  On the Contract Documentation Summary component, enter the following required fields:
      1. Meeting Title - Enter Preconstruction Meeting.
      2. Meeting Type - Select Preconstruction.
      3. Meeting Date - Select start date and time of meeting.
      4. Enter Remarks by selecting the Type and entering the date in the associated Remark field:
      5. Precon-Letter Sent - Letter Sent
      6. Precon-Location - Location
      7. Precon-Remarks - Remarks
      8. Click <Save>.

    1. On the Contract Documentation Summary component | Meetings tab, select the Preconstruction Meeting hyperlink.


    2. Under Remarks
      1. Select Precon-Minutes - Minutes Sent
      2. Enter the date the minutes were sent in the associated Remark field.
      3. Edit or add Precon-Remarks - Remarks, if necessary

    3. Click <Save>.