Vendor profile data entry guidance

if the Vendor Profile tab is not the active tab, click on the to change tabs and begin the data entry process. Use the table below to complete data entry on this tab. Fields that are required are noted with a * and on the table below.

Click <Next> if creating a new vendor record.
OR
Click <Save> to save changes for Vendor Profile before proceeding to the Officers tab.

If validation errors appear, use the table below as guidance.

Field	Required	Field Description
Vendor Name	Yes	When registering as a new vendor, enter the name of the business. If updating an existing vendor, contact the Agency Admins at AWPSupport@dot.wi.gov so they can update the name of the business.
Federal Employer ID	Yes	When registering as a new vendor, enter the Tax Identification Number, Federal Employer Identification Number (FEIN), or Social Security Number (SSN). FEIN (XX-XXXXXXX) or SSN (XXX-XX-XXXX). If updating an existing vendor and the Federal Employee ID needs to be updated, contact the Agency Admins at AWPSupport@dot.wi.gov so they can update this field. Go to the Federal Employer ID validations FAQ for more information.
Firm Established	Yes	Enter the date that the business was established
Business Phone	Yes	Enter business phone
Business Email	Yes	Enter business email
Website		Enter business website. This is optional.
Business Structure	Yes	Select the business structure from the drop down list: Corporation, Joint Venture, Limited Liability Corporation, Limited Liability Partnership, Partnership, Sole Proprietorship, S Corporation, or Other.
Business Type	Yes	Select the business type from the drop down list: Bonding, Concessionaire, Consultant, Construction, Manufacturer, Non-Highway Construction, Supplier, Trucking, or Other Business Type. Examples: If Bonding is selected, Bonding is automatically populated for VRS Work classifications and Primary VRS Work Classifications. If Concessionaire is selected, Concessionaire is automatically populated for VRS Work classifications and Primary VRS Work Classifications.
VRS Work Classifications	Yes	Select all work classifications that apply to your business from the drop down list.
Primary VRS Work Classification	Yes	This field is auto populated if only one VRS Work Classifications was selected. If multiple VRS Work Classifications were selected, select the primary work classification for your business from the drop down list. Info: This will be the Primary Work Classification displayed in AASHTOWare Project on the vendor's record.
Applying for DBE Certification		Select this checkbox to indicate interest in the WisDOT DBE Program. Initiates Certification process with the Office of Business Opportunity and Equity Compliance (OBOEC). Go to DBE certification process for more details.
Certifying Agency	Yes - If Applying for DBE Certification is selected	Vendor selects the certifying agency from the drop down list: WisDOT, City of Madison, Dane County, or Milwaukee County.
Primary Mailing Address	Yes	Enter business street address
Primary Mailing Address City	Yes	Enter the city
Primary Mailing Address State	Yes	Enter the state or province (selecting Canadian Provinces will change the zip code format to Canadian standard)
Primary Mailing Address Zip Code	Yes	Enter the zip code (XXXXX for U.S. or XXX-XXX for Canadian provinces) (*Canadian postal codes must be in this format: ANA-NAN (Where A=Letter and N=Number))
Add Additional Mailing Address		See the Entering a PO Box, if applicable guidance below.

 

Some vendors want to record both their business street address and their PO Box. Complete these steps to add the PO Box address section.

1. On the Vendor Profile tab in the Address section, click the plus icon.
   

2. Enter the required fields - Address (PO Box), City, State, Zip Code. Click <Next> to save changes and proceed to the Officers tab.