Railroad Checklist

Project ID:	County:
Description:	Project Manager:
Highway:	Project Engineer:

It is important for the Regional Railroad Coordinator, project engineer, railroad and the contractor to talk prior to construction starting and come to a common understanding regarding work required to complete the project. The checklist provided below is intended to be a guide for this discussion.
REVIEW
Contract Documents – plan(s) and special provisions.
Train traffic – number per day, speed and schedule, construction window(s) – specific day of the week better than others?
Agreements and Stipulations – identify roles, responsibilities, and work to be done.
Status of railroad work, if any, prior to construction, completed? On schedule?
Insurance needed and documents required.
Is this completed? Yes or No
If not, when will it be taken care of:
WisDOT Standard Specifications – Section 107.17
Other review items:
COORDINATE
Contractor and railroad anticipated work operations, staging and schedule.
Has the contractor coordinated with the Railroad on excavations near the track – footings, foundations, piling, sheeting, boring pits?
Is a temporary crossing needed – Contractor / Railroad work out – permit.
Signals when will they be needed? Staging? Temporary needs?
Signal supervisor or contact: Name:	Phone:
Crossing work, when will it be done? Staging?
Track supervisor or contact: Name:	Phone:
Flagging required when within 25 feet of track centerline or as noted in contract special provisions.
Lead time needed when requesting a flagger:
What should be done in an emergency situation? 24 hour contact.
Name:	Phone:
Will there be any railroad maintenance operations anticipated through the life of the highway construction project? Impact on project?
Railroads are not members of Digger’s Hotline. Contact for locates:
Name:	Phone:
Utilities other than railroad located on property
If open trenching or boring across rails is shown in the plans, the contractor should coordinate the timing to replace rails for sewer crossings, etc. (approval number may be required for any pipes places on railroad R/W)
Salvaged material? Yes No
If so, where will it be stored:
Other coordination items:

UNDERSTAND
If construction progress meetings are held, review checklist for action items.
Contractor provides railroad updates when schedule changes:
Name:	Phone:
Contractor will provide lead time to railroad for scheduling their work.
Who should be contacted if flagger doesn’t show up when scheduled:
Name:	Phone:
Procedure if flagger has to leave site – railroad flagger contacts the project engineer or inspector at the field office. Phone number:
The contractor will NOT work within the track clearance zone (25’ of the track) without a railroad flagger previously agreed to with the railroad. (Clear zone for cranes is the height of the boom plus 25’ from the center of the track.)
Contractor / Project Engineer document who they talk with at the railroad when requesting a flagger.
Name:
Injuries / incidents on railroad R/W shall be reported to the railroad.
Name:	Phone:

NOTES