AASHTOWare Project™ accounts

Last updated: 2024-04-01

The AASHTOWare Project (AWP) system is used by the Wisconsin Department of Transportation (WisDOT) to perform these functions:

  • Create engineer's estimates.
  • Manage the bid letting and award process.
  • Administer construction and maintenance contracts.
  • Meet requirements for civil rights and labor.
  • Enter material reports.

The system requires both a Wisconsin Access Management (WAMS) and an AASHTOWare Project™ (AWP) account for authentication purposes.

Go to the WAMS account management page for detailed instructions to create a new WAMS ID, reset a WAMS ID password, unlock a WAMS account, or to change WAMS account information including name, password, e-mail address, telephone number, or address.

Go to the WisDOT AASHTOWare Project (AWP) Account Request form to request a new AASHTOWare Project™ account or to notify the AASHTOWare Project Administrators that you have switched employers (note in the additional comments section that you made an employment change).

WisDOT staff, consultants, and contractors may request an AASHTOWare Project account if you have the following information:

  • Wisconsin Access Management System (WAMS) ID
  • WisDOT and consultant staff must provide the email address of their WisDOT Supervisor or Project Manager who will approve their account request. All contractors must provide the email address of a representative from their company management who will approve their account request.
  • Your business contact information is required to complete this survey and includes your business address, phone number(s), and email address.
  • Know which system roles you need to request to perform assigned work.

Go to the WisDOT AASHTOWare Project™ (AWP) Account Modification Request form to add or delete system roles, to renew an AWP account that has expired or is about to expire, request name changes, or update business contact information including changes to employer, business address or phone number.

To view and update the business address, email address, or contact name tied to your WAMS ID or to reset your WAMS ID password, go to https://on.wisconsin.gov/WAMS/home and select "Profile Management".

Here is a list of the current AWP account roles for each module, a description of the purpose of the role, and if the role requires construction contract specific authority.

Requirements:
  • Staff should not select roles outside of their scope of work. Doing so could delay the processing of an account request.
  • Construction related roles that require contract specific authority to access a construction contract are noted on the table below. Do not use the account request surveys to request contract specific authority changes. These types of requests should be sent via email to either the region Contract Specialist or the Project Engineer administering the construction contract.
Module Role Description Construction role requires Contract Specific Authority
Preconstruction Bid Let Management A specific group of WisDOT staff who manage the bid letting and award process. N/A
  DBE Certification WisDOT staff who manage and update DBE vendors certification and DBE reference information. N/A
  DBE Goals & Commitments WisDOT staff who review and approve DBE goals and commitments. N/A
  Designer Used by WisDOT staff and individuals under contract with WisDOT to create an engineer's estimate. N/A
  Plan Reviewer A specific group of WisDOT staff who review proposals submitted for PS&E prior to the bid letting and award process. N/A
  ReadOnlyPrecon WisDOT staff with readonly access to all Preconstruction data.
Not available to Contractors or Subcontractors.		 N/A
Construction Accounting WisDOT Bureau of Financial Services staff use this role to manage payment estimates. No
  Chief For WisDOT Section Chiefs to approve change orders and view payment estimates for specific contract(s). Yes
  ComplianceSpecialist A specific group of WisDOT staff who review and process data required to meet federal and state requirements for civil rights and labor compliance activities. Contract specific authority is assigned by the statewide lead Compliance Specialists. Yes
  ContractSpecialist The WisDOT region Contract Specialist assists the construction Project Engineer with contract administration. No
  Contractors The prime contractor can view payment estimates and approve change orders on construction contracts they are assigned contract specific authority too. Contract specific authority is assigned by the Project Engineer or region Contract Specialist. Yes
  Inspector Used by WisDOT staff and individuals under contract with WisDOT including consultants or municipal inspectors to create and update DWRs in AASHTOWare Project Construction or in Mobile Inspector (a mobile device ID is required). Yes
  Payrolls - Prime Contractor Not available at this time.
Used by the Prime Contractor to enter payrolls for their employees and monitor subcontractor payrolls.		 N/A
  Payrolls - Subcontractors Not available at this time.
Used by Subcontractors to enter payrolls for their employees.		 N/A
  ProjectEngineer

WisDOT staff or a consultant under contract with WisDOT who administer a construction contract.

 Yes
  ProjectManager WisDOT staff or a consultant under contract with WisDOT who conduct construction contract administration oversight plus approve change orders and payment estimates for construction contracts they are assigned contract specific authority too. Contract specific authority is assigned by the Project Engineer or region Contract Specialist. Yes
  ReadonlyConstr Reserved for WisDOT support and management staff including Materials IA, Oversight Engineers, region management, and bureau management who need access to all contracts statewide. No
  Supervisor WisDOT staff who perform construction contract administration oversight plus approve change orders and payment estimates for construction contracts they are assigned contract specific authority too. Contract specific authority is assigned by the Project Engineer or region Contract Specialist. Yes
  Utility Coordinator WisDOT region staff who manage and review Utility conflicts. Contract specific authority is assigned by the Project Engineer or region Contract Specialist. Yes

 

Requirements:
  • If users need access to an AASHTOWare Project™ construction contract, they should email either the construction Project Engineer or the region Contract Specialist to be granted contract specific authority to the contract.
  • When users switch employers, they should Request an AWP account noting in the additional comments section that they made an employment change.
  • Users will use their WAMS ID to log into AASHTOWare Project. the Vendor Registration System (VRS) and other WisDOT applications. If you have an AWP account and cannot log on, go to WAMS account management for assistance resetting your password or unlocking your account. WAMS accounts are locked after three unsuccessful logon attempts. Remember to keep your WAMS account information up-to-date as the your business email address is used to unlock your account.
  • AWP accounts expire every two years. Email notifications will be sent to users prior to their account expiration. These notices are sent to the email address on file. System outages and system update notifications are also sent to the email address on file. It is the user's responsibility to keep their AWP account information up-to-date. Go to Modify an existing AWP account to submit any changes.