Attachments

Last updated: 2024-08-23

Users have the ability to attach files or URLs to files to the project, proposal, or contract within AASHTOWare Project™. Attached files may include Microsoft Word documents or Excel spreadsheets, PDFs, image files, URLs to another website or files. This option does not replace WisDOT policies or procedures regarding file management within the department.

Info: Users can add attachments to projects, proposals and contracts throughout the system; however, they cannot delete attachments once they are added to the system. Please contact the region Contract Specialist or the AWP System Administrators for assistance.

The details below explain how to attach supporting documentation to Daily Work Report (DWR). Keep in mind that the process to attach files to contracts or projects under other modules including Preconstruction or Civil Rights and Labor is similar.

  1. Log into AASHTOWare Project.

  2. Select the Project Engineer or Inspector role (home button action arrow and select the role).



  3. From the Contract Progress Overview component (Inspector role) OR the Contract Administration Overview component (Project Engineer role) on the dashboard, click on the contract ID hyperlink. Staff with contract authority to multiple contracts can search by Contract ID, controlling project ID, region, county or contractor in the search box.

  4. On the Contract Progress Summary component, select the Daily Work Reports tab.
    NOTE: For the Project Engineer, the Contract Administration Summary component appears. Click the Contract Progress hyperlink first followed by the Daily Work Reports tab.
  5. Staff can search for DWRs by Inspector name (first name or last name), DWR date (using dashes or slashes), or a single work or a portion of the Last DWR Remark. Staff can filter DWRs using one of the pre-defined filters or create one of their own.
  6. Select the DWR Date hyperlink for a draft Daily Work Report (DWR). Attachments can only be added to DWRs in draft status. Change a DWR in Pending Approval status back to draft to add an attachment. NOTE: Attachments can never be added to an approved DWR tied to a payment estimate.

  7. On the Contract Daily Work Report Summary component, select Open Component Actions Menu | Views | Attachments (#) where # is the current number of attachments.

  8. On the Attachments Overview component, click <Select File>. Browse for the file to attach and click <Open>.

  9. On the Attachments Overview component, enter the optional description. Click <Save> to save the attachment.

  1. Select the Component Action Menu | View | Links

  2. On the Links for Meeting component, enter the URL for the location of the meeting minutes and a link name (e.g. Precon Meeting Minutes). The description field is optional.
  3. Click <Save>.

  1. Select the Component Action Menu | View | Attachments.
  2. On the Attachments Overview Component, expand the Attachments for Meeting section.

  3. On the Attachments For Meeting component click <Select File>.
  4. Browse and select file within File Explorer.
  5. Click <Open>.

  6. Once the file is uploaded to the contract, field staff may enter an optional Description. Click <Save> to save any final changes.